Release 380: Check Domestic Debtor UID (VAT) Number for Austria Legislation

 

Background

 

In the earlier releases Exact Globe, for Austria Legislation, no verification is implemented on the UID Number entered during the Debtor Maintenance, and the generation of the Sales Invoice. There are legal obligations in Austria that states when a Sales Invoice exceeds a certain amount (including the taxes), the company issuing the invoice must validate the UID Number of the Invoice Debtor. In view of this, a check has been implemented in the following areas to ensure that the UID Number entered for the domestic debtor is valid:

• Debtor Maintenance, including XML Import of Debtor Accounts

• Invoice Printing / Processing

 

What has been changed

 

The following changes made are only applicable to the Austria Legislation. The check on the UID Number implemented is only applicable to the domestic debtors; debtors that has the same country code address as the company issuing the invoice.

 

Invoice Settings

A new setting option, “VAT number check limit”, is created in the Invoice Settings, to allow user to define the check limit amount to determine when the check UID Number should be applied. The setting will store the amount in default currency, following the default currency’s amount precision.

 

 

By default, the check limit is 0.0, which means no check is applied. Users are allowed to change it to any positive value. Therefore, the check will only apply to invoices with positive amounts.

 

Debtor Maintenance

In the Debtor Maintenance, accessible from the Finance/Accounts Receivable/Maintain and CRM/Accounts/Maintain Accounts, the format of the UID Number is verified whenever the user enters or explicitly changes the value (in the Financial tab) for a domestic debtor. The UID Number must be either empty or a valid number is entered. The expected format is as follows:

 

Member State	Structure	Description
AT – Austria	ATU99999999	“ATU” is fixed; followed by 1 block of 8 characters

 

 

XML Import of Debtor Accounts

A similar check, as per the debtor maintenance, is applied in the XML Imports of Debtor Account information. This is accessible from the XML/Logistic import/Account receivable and XML/Other import/Accounts.

 

Invoice Printing / Processing

During the "final" printing of an invoice, the check UID Number is implemented if the VAT check limit (from the Invoice Setting) is greater than zero. If the total invoice amount (converted to the default currency) is greater than the check limit, the VAT Number of the Invoice Debtor is verified to ensure that it matches the format as per stated in the Debtor Maintenance. This is applicable to both Sales Invoices and Direct Invoices.

 

If the checking fails, the invoice processing will fail and an error message is displayed on the Invoice Print / Process screen, “Invalid: VAT number (debtor xxxxxx)” (Note: xxxxxx denotes the Invoice Debtor’s Account Number).