Exact Globe+

Generating creditor aging analysis report

Menu path

Finance ➔ Accounts payable ➔ Payables ➔ Aging analysis

Introduction

In this screen, you can generate the aging analysis report for creditors. This report displays the outstanding payable invoices in different age groups over a specific period of time based on invoice dates, due dates, or reporting dates. Therefore, you can check the period for which payment to creditors have been outstanding. This gives you a quick view of who must be paid urgently.

Fields

You can filter the outstanding invoices that you want to display in the report by defining one or more of the following criteria and clicking Start. The report will be generated based on the defined criteria.

Criteria section

Sorting

Select Creditor code, Name, Postal code, Classification, Country, or Due date to sort the report accordingly.

Show: Analytical values

Select this check box to enable the Project and Cost center fields under the Range section.

Age

Select one of the following options to generate the report based on the corresponding options:

Invoice date — Select this option to generate the report based on the invoice dates of the transactions. Once selected, the Show by field under the Criteria section is disabled, the Items field under the Range section is enabled, and the Show Amount not due check box in the Additional criteria screen is disabled.
Due date — Select this option to generate the report based on the due dates of the transactions. Once selected, the Show by field under the Criteria section is enabled, the Items field under the Range section is disabled, and the Show Amount not due check box in the Additional criteria screen is enabled.
Reporting date — Select this option to generate the report based on the reporting dates of the transactions. Once selected, the Show by field under the Criteria section is disabled, the Items field under the Range section is enabled, and the Show Amount not due check box in the Additional criteria screen is disabled.

Show by

Select one of the following options to further refine the report that is generated based on the due dates of transactions:

Invoice date — Select this option to enable the Show Amount not due check box in the Additional criteria screen.
Due date — Select this option to disable the Show Amount not due check box in the Additional criteria screen.
Reporting date — Select this option to enable the Show Amount not due check box in the Additional criteria screen.

Note: This field is enabled only when you select Due date at Age.

Additional criteria

Click this to define additional criteria for the report. For more information, see Defining additional criteria for generating creditor aging analysis report.

Age

Type three different age groups to display the report according to the age groups. For example, to display the aging for 14 days, 30 days, and 60 days, type the corresponding numbers in the boxes. The information in the boxes is mandatory.

Invoice currency

Select the required option to determine whether the invoice currency is based on All – Invoice currency, All – Default currency, the default currency, or other foreign currencies that are registered in the settings. If you select a foreign currency, only the entries that have been posted in that currency are displayed. If you select All – Invoice currency or All – Default currency, all payments due are displayed irrespective of the currency code.

Reference number

Select one of the following options to display the report accordingly:

Our ref. — Select this option to display the report by our reference number.
Entry no. — Select this option to display the report by entry numbers.
All — Select this option to display the report by entry numbers and our reference number.

Note: This field is applicable only if you clear the Summarize check box in the Additional criteria screen.

Range section

Reference date

Type or select a reference date to generate the report based on the invoice dates, due dates, or reporting dates of transactions that fall on this date or earlier. For example, define the reference date as November 17, 2020 and select Invoice date at Age. If there are three invoices with invoice dates of November 1, November 17, and November 18, 2020, only the first two invoices will be displayed in the report.

Status

Select Active, Blocked, Inactive, Pilot, Reference, or Passive to generate the report for creditors with the corresponding status. Select All to generate the report for creditors with any status.

Type

Select Supplier or Resource to generate the report for creditors of the corresponding type. Select All to generate the report for any type of creditors.

Creditor

Type or select a creditor code or range of creditor codes to generate the report for creditors with the corresponding code(s). Select the All check box to generate the report for creditors with any code.

Note: This field is displayed only when you select Creditor code at Sorting under the Criteria section.

Name

Type or select a name or range of names to generate the report for creditors with the corresponding name(s). Select the All check box to generate the report for creditors with any name.

Note: This field is displayed only when you select Name at Sorting under the Criteria section.

Postal code

Type a postal code or range of postal codes to generate the report for creditors with the corresponding postal code(s). Select the All check box to generate the report for creditors with any postal code.

Note: This field is displayed only when you select Postal code at Sorting under the Criteria section.

Classification

Type or select a classification or range of classifications to generate the report for creditors under the corresponding classification(s). Select the All check box to generate the report for creditors under any classification.

Note: This field is displayed only when you select Classification at Sorting under the Criteria section.

Country

Type or select a country or range of countries to generate the report for creditors from the corresponding country(ies). Select the All check box to generate the report for creditors from any country.

Note: This field is displayed only when you select Country at Sorting under the Criteria section.

Due date

Type or select a due date or range of due dates to generate the report for transactions with the selected due date(s). Select the All check box to generate the report for transactions with any due date.

Note: This field is displayed only if you select Due date at Sorting under the Criteria section.

Project

Type or select a project or range of projects to generate the report for creditors linked to the selected project(s). Select the All check box to generate the report for creditors linked to any project.

Note: This field is enabled only if you select the Show: Analytical values check box under the Criteria section.

Cost center

Type or select a cost center or range of cost centers to generate the report for creditors linked to the selected cost center(s). Select the All check box to generate the report for creditors linked to any cost center.

Note: This field is enabled only if you select the Show: Analytical values check box under the Criteria section.

Blocked

Select one of the following options to include the corresponding transactions in the report:

All — Select this option to include blocked and unblocked transactions in the report.
Yes — Select this option to include blocked transactions in the report.
No — Select this option to exclude blocked transactions from the report.

Payment method

Select On credit, Cash, Credit card, Cheque, Post dated cheque, Letter of credit, Collection, and EFT to generate the report for transactions with the corresponding payment method. Select All to generate the report for transactions with any payment method.

Items

Select All or Due to generate the report for transactions linked to all payment items or items that are due only, respectively.

Note: This field is enabled only when you select Invoice date or Reporting date at Age under the Criteria section.

Currency section

Summary: Foreign currency

Select this check box to include a summary for foreign currencies at the bottom of the report.

Note: This check box is enabled only when you select All - Default currency at Invoice currency under the Criteria section.

Exchange rate

Select Original, Current, or Historical to convert the amounts in the report based on the corresponding type of exchange rate.

Note: This field is enabled only when you select All - Default currency at Invoice currency under the Criteria section.

Date

Type or select the date of exchange rate to convert the amounts in the report based on the exchange rate on the selected date.

Note: This field is enabled only if you select Historical at Exchange rate.