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Creating and maintaining general ledger accounts

Menu path

Finance ➔ General ledger ➔ Chart of G/L’s

Introduction

General ledger (G/L) accounts are the backbone of your financial administration. Without a G/L account, you would be unable to register the financial transactions. It is important to enter the correct properties when creating a G/L account. These properties determine how the G/L account will function within your administration.

In this screen, you can create and maintain G/L accounts. Each G/L account contains its own information, which can be defined under different tabs, namely, Basics, Cost centers/cost units, Budgets, Cost centers, Cost units, Warehouse, Extra, and Log. You also have the option to view the G/L accounts in the Simple or Advanced mode.

What version are you using?

The information in this document is based on product update 406.

How do I create G/L accounts?

  1. In the Chart of G/L’s screen, click New.
  2. Define the fields.
  3. Click Save, and then Close to exit.

How do I edit existing G/L accounts?

  1. In the Chart of G/L’s screen, select the required G/L account.
  2. Click Open, and then make the changes.
  3. Click Save, and then Close to exit.

How do I view the item groups or items for the G/L accounts?

  1. In the Chart of G/L’s screen, select the required G/L account, and then click Open.
  2. Click Item groups to display the item groups, or click Items to display the items for the selected G/L account. For more information, see Creating and maintaining item groups  or Creating and maintaining items.

Keep in mind:

  • The Item groups and Items buttons are enabled only after you have saved the general ledger account, and are disabled if another account type, such as the debtor, creditor, revenue, expense, cash, or bank account is selected.
  • Depending on the type of G/L account selected, different buttons will be displayed. For example, when a G/L account for an asset is selected, Item groups and Items will be displayed as Asset groups and Assets.

How do I customize settings that can be linked to the G/L accounts?

  1. In the Chart of G/L’s screen, select the required G/L account, and then click Open.
  2. Click the Basics tab, and then click Open under the Settings subsection under the Where-used section.
  3. In the Settings screen, define the settings to be linked to the G/L account.
  4. Click Save, and then Close to exit.

Keep in mind: The Where-used section and the Settings subsection are enabled only after you have saved the general ledger account.

How do I export information of the G/L accounts to Microsoft Excel spreadsheets?

  1. In the Chart of G/L’s screen, select the required G/L account.
  2. Click Excel to export the information of the G/L account to a Microsoft Excel spreadsheet.

Keep in mind:

  • The Excel button is enabled only after you have saved the general ledger account.
  • The Microsoft Excel application must be installed.

How do I generate Microsoft Excel graphs based on the G/L accounts?

  1. In the Chart of G/L’s screen, select the required G/L account.
  2. Click Graph. For more information, see Viewing graph summary.

Keep in mind:

  • The Graph button is enabled only after you have saved the general ledger account.
  • The Microsoft Excel application must be installed.

How do I view the transaction details on G/L account cards?

  1. In the Chart of G/L’s screen, select the required G/L account.
  2. Click Card. For more information, see Viewing G/L cards.

Keep in mind: The Card button is enabled only after you have saved the general ledger account.

Tabs

Buttons

Related documents

 

     
 Main Category: Attachments & notes  Document Type: Online help main
 Category:  Security  level: All - 0
 Sub category:  Document ID: 13.043.761
 Assortment:  Date: 26-09-2022
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