Exact Globe

Product Update 405/406: New VAT Registers (Purchase and Sales) since 1.1.2013 (Romania)

Due to the legislation changes in Romania since 1.1.2013 the VAT Sales and Purchase Registers reports have been changed.
The new reports have been adjusted due to the VAT Cash system used.

Important information:

• The standard reports are developed based on the templates attached to this document (XLS files)
• The reports are built on the VAT boxes and therefore can be used since Product Update 400
• The reports use the link of invoices and payments by:
  • Our reference or Your reference for VAT sales register
  • Your reference+Our reference for VAT purchase register
  • Therefore, it is necessary to keep the following logic for Cash invoices when matching payments and invoices
    • payments and invoices must be matched in relation 1:1, for example:
      • not correct: payment 1000,- matched to 3 invoices 500,- + 300,- + 200,-
      • correct: payment is split to 3 amounts (500,- + 300,- + 200,-) and matched with invoices in relation 1:1
• The reports contain the invoices that:
  • were entered in the reported period
  • for Cash system - also invoices entered in previous periods (but from 1.1.2013) that have not been paid yet or have been paid in the reported period
• Entries in general journal must also keep the logic of standard use of VAT codes
  • it means that there must always be the pair of lines (VAT basis + VAT line), for example:
    
    
    
  • this is the example of incorrect entry:
    
    
    
• We are aware of the fact that the size of the figures is very small due to the huge number of columns. The workaround of this situation is to export the report to Excel where the figures can be enlarged, for example:
  
  
  
  • Warning: the totals of columns need to be calculated in the Excel because the total fields in the exported Excel sheet are moved due to the fact that these totals are in 2 rows in the report

Changes in VAT Sales Register

• Slic screen:

• It is possible to select the report version before 2013 and from 2013
  • <= 2012: no change in the report, old report is used
  • >= 2013: new report valid from 2013
• For 2013 version, new check box Apply VAT Cash system is available
  • if your company applies for VAT Cash system, switch it On
  • otherwise switch it Off

• Report (version >= 2013):
  • If Apply for VAT cash system = Yes
    • Column 2: the invoices where Cash VAT code is used are turned to red
    • Column 4: contains the payment number and date
    • Columns 10-12: contain the value of the payment in reported period, VAT basis and VAT amount - applied for cash invoices only
    • Columns 13-14: contains the open VAT basis and VAT amount - applied for cash invoices only

• If Apply for VAT cash system = No
  • Columns 4, 10-14 are empty

Changes in VAT purchase register

• SLIC screen:

• It is possible to select the report version before 2013 and from 2013
  • <= 2012: no change in the report, old report is used
  • >= 2013: new report valid from 2013

• Report (version >= 2013):

• Column 2: the invoices where Cash VAT code is used are turned to red
• Column 4: contains the payment number and date - applied for cash invoices only
• Columns 10-12: contain the value of the payment in reported period, VAT basis and VAT amount - applied for cash invoices only
• Columns 13-14: contains the open VAT basis and VAT amount - applied for cash invoices only