From 2014 onwards, customers in Poland will be required to register VAT transactions for delivery of goods and services based on fulfilment dates. In view of this, the registration of VAT transactions based on fulfilment dates has been made available for the Polish legislation and enhanced for all legislations.
You can click the following processes to view the related enhancements:
All enhancements listed are applicable to the Polish legislation, except for the enhancement of the feature to generate invoices based on fulfilment dates, which is applicable to all legislations.
Settings
The following settings in the Print section at Systems à General à Settings, under the Invoice settings have been made available for the Polish legislation:
The Fulfilment date option is made available at Exchange rate
It is now possible to define the settings to have the exchange rate of an invoice to be based on the fulfilment date of the invoice line.
When the Fulfilment date option is selected:
- The Reporting date field in the Print invoices screen will not be available.
- The fulfilment date and reporting date of the debtor general ledger journalized in the journal will be based on the last fulfilment date of the sales invoice line.
- The fulfilment date of each revenue general ledger line and VAT general ledger line (if the setting is defined as not to compress the VAT amounts) will be journalized as per sales invoice fulfilment date.
- The reporting date of each revenue general ledger line and VAT general ledger line (if the setting is defined as not to compress the VAT amounts) journalized in the journal will be based on the last fulfilment date of the sales invoice line.
The Compress VAT amounts check box is made available
You can now choose to compress or not to compress the VAT lines of the same VAT code when printing and processing invoices, direct invoices, and credit notes in the final form. When you select the check box, the VAT lines with the same VAT codes in an invoice will be compressed into a single amount.
Note: If you have selected the Fulfilment option at Exchange rate, the compression will take into account the fulfilment dates of the invoice lines. Hence, the VAT lines with the same VAT codes and that have the same fulfilment dates will be compressed into a single amount.
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Maintenance
At the address maintenance card of the contact person of the debtor, two new fields have been made available for the Polish legislation:
- Invoice fulfilment date — You can define the setting of the fulfilment date upon the generation of invoice from order:
o Fulfilment date in order lines — With this option, the fulfilment date of the invoice will follow the fulfilment date of the order.
o Fulfilment date + Delivery lead time — With this option, the fulfilment date in the invoice is the fulfilment date of the order plus the delivery lead time defined. This option is available only if you have selected the Order performance dates check box in the Entry section under Order settings at System à General à Settings.
- Delivery lead time — This value determines the delivery lead time to be added to the fulfilment date of the invoice line. This field is enabled only if you have selected the Fulfilment date + Delivery lead time option at Invoice fulfilment date.
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Entries
For the Polish legislation, you can also maintain the fulfilment date of the invoice from sales and service orders, as displayed in the following screen:
By default, the settings defined in the address maintenance card of the contact person of the debtor will be filled. If you modify the settings in the Address data screen, they will not be reflected on other existing orders.
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Invoicing
Generating invoices based on fulfilment dates
You can now generate invoices based on the defined fulfilment date or range of fulfilment dates. Note that this enhancement is available for all legislations and if you have SE1100 E-Invoice in the license. The Fulfilment date field has been added to the following:
- Order à Entries à Sales orders.
- Order à Entries à Fulfilment, click the Fulfilment button.
- Order à Entries à Print / Process.
- Order à Entries à Print / Process, click the Print button.
- Service à Entries à Service orders, click the Print button.
- Service à Entries à Realizations, click the Realizations button.
If you have defined the fulfilment dates at Order à Entries à Print / Process, they will be automatically filled at Fulfilment date in the Print: Sales orders screen (displayed when you click Print). Also in the Print: Sales orders screen, the Generate invoices check box and the Delivered option at Lines will be selected by default, as displayed in the following:
The filtering of fulfilment date for an order is not applicable to a sales order text line. Upon the generation of invoice based on the defined fulfilment date, the sales order text line will be invoiced if the fulfilment date of the text line is earlier than or equals to the transaction date.
For the Polish legislation, additional logic will be applied. The fulfilment date of an order line will be determined based on the following conditions:
a) If the Fulfilment date in order lines option is selected at Invoice fulfilment date of an order:
- the fulfilment date of an order line that has been delivered = actual fulfilment date.
- the fulfilment date of an order line that has yet to be delivered = planned fulfilment date.
b) If the Fulfilment date + Delivery lead time option is selected at Invoice fulfilment date of an order:
- the fulfilment date of a non-hour or phantom item with quantity equals to or more than 0 and that has been delivered = actual fulfilment date + delivery lead time.
- the fulfilment date of an item with other condition that has been delivered = actual fulfilment date.
- the fulfilment date of a non-hour or phantom item with quantity equals to or more than 0 and that has yet to be delivered = planned fulfilment date + delivery lead time.
- the fulfilment date of an item with other condition that has yet to be delivered = planned fulfilment date.
Generating invoices based on fulfilment dates with delivery lead time from orders
You can now generate invoices based on the defined fulfilment date or range of fulfilment dates including the delivery lead time of orders. Note that this enhancement is available only for the Polish legislation and if you have SE1100 E-Invoice in the license.
- Order à Entries à Print / Process.
- Order à Entries à Sales orders, click the Print button.
- Order à Entries à Fulfilment, click the Fulfilment button.
- Service à Entries à Service orders, click the Print button.
- Service à Entries à Realizations, click the Realizations button.
- Service à Entries à Generate invoices, click the Create invoice button.
- Projects à Entries à Invoice proposal.
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Modify fulfilment dates
You can now modify the fulfilment dates of the invoice lines via the new Change button at Invoice à Entries à Authorise. Once you have selected an invoice from the overview and clicked Change, the Fulfilment date screen will be displayed as below:
Only the following invoice line types will be displayed in this screen:
- Sales item
- Internal item
- Item with text linked
- Discontinued item
- Phantom item
- Sales invoice text line
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The Finance module has also been enhanced due to the changes in the tax registration for the Polish legislation. For more information, see Product Update 408: Finance module enhanced to support VAT 2014 (Polish legislation).