In Exact Finance it is possible to make entries in one administration into an other administration number. This is used for administrating Intercompany transactions. The following actions have to be taken, to make this possible:

1. In you have to give in, in which general journal you want to import intercompany transactions from other administrations

2. In you give in which accounts you want to link to the other administration, e.g 1400 Subsidiary. This has to be a balance account.

Now when you select account 1400 Subsidiary (Intercompany account) in a journal of the administration of the Headoffice, the table of accounts of the Subsidiary pops up. This makes it possible to make the following entry.

In the general journal we make the following entry in the administration of the Headoffice:

1400 Subsidiary 50

To 9000 Special profits 50

While we made this entry the table of accounts of the subsidiary popped up, in this you can select the cost account of the subsidiary. When this entry is posted, you will receive an extra intercompany report displaying the accounts on which you entered in the Subsidiary.

After posting it is possible to import the entry in the Subsidiary in , first you can get an overview of the available intercompany entries . It is even possible to delete Intercompany entries. This means that the entry/ transaction is displayed in the Administration of the Headoffice, and not in the administration of the Subsidiary. In the General journal that is marked in as "Intercompany journal" it is possible to enter directly on the Intercompany account of without making an entry for the linked administration. This can be used for corrections. Both issues can be responsibel when the amounts of the intercompany accounts in both administrations are not the same.

After importing the entry the following situation is valid in the general ledger of in the administration of the subsidiary.

4610 Cleaning costs 50

To 1410 Head office 50

As from version 2.24 of Exact Financials C/S the intercompany functionality is extended. Via a setting per company it is possible to store information about the entry in the 'master-administration', in the 'sub-administration'. The description on the intercompany account will consists of:

The individual parts are divided via a '/'.

Company 150000, intercompany link with company 150010 via ledger account 001400.

=> Sales journal 700 entry 99008014 in 1999:

Accnr AccDescription Entry description

001300 Debtors Several services EUR 1.000,=

001400 Intercompany 150010 Several services EUR 1.000,=

Account '008020 Turnover others' is used as account in company 150010.

This will lead to the following entry in company 150010.

=> Intercompany general journal:

Accnr AccDescription Entry description

001400 Intercompany 150000 Several services EUR 1.000,=

Based on the new functionality the description on account 0014000 will be '140000/1999/700/99008014' hence providing information to lookup the entry in company 150000 fopr auditing purposes.

To benefit from this new functionality go to and use 'Intercompany information' as setting for 'Description intercompany account'.