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Product Updates 416, 415, and 414: Your reference made available for sales invoices for SII (Spanish legislation)

You can now include the information for your reference when submitting the sales invoices via Suministro Inmediato de Información (SII). Previously, only the information for our reference can be included in the sales invoices.

You can include the information for your reference in the sales invoices by accessing System ? General ? Settings ? General ledger settings, and then clicking Details at SII Settings under the VAT section.

By clicking Details, the following screen will be displayed:

At Num. Serie Factura Emisor, the Your ref. option can be selected as the reference type of the sales invoices. By default, Our ref. is displayed at this field. The option that has been selected at this field will be saved until the next change.

In the Sales, Intra-community, and the Investment tabs in the Immediate submission of VAT information screen, the information for your reference will be displayed at the Invoice no. field under the Issuer section, as follows:

Sales tab

Intra-community tab

Investment tab

For corrections, the original invoice information will be displayed according to the option that has been selected at the Num. Serie Factura Emisor field. The original invoice information will be displayed at the Original invoice field under the Issuer section in the Immediate submission of VAT information screen, as follows:

In the SII submission, the information for your reference or our reference is reported as NumSerieFacturaEmisor. The format of the value that will be reflected for the selected option is as follows:

• Your ref.: The information for your reference will be reflected as NumSerieFacturaEmisor.
• Our ref.: The journal number and the information for our reference will be reflected as NumSerieFacturaEmisor, if the Invoice code/journal link setting has been enabled. For example, “430-17010091”. Otherwise, only the information for our reference will be reflected. For more information, see Invoice settings.

If a different option is selected after the SII submission has been done, the new reference value will be reflected in the next submission. This will also be applicable for updates and correction invoices of previous submissions. Thus, changing the option would lead to the following consequences:

• If an update has to be submitted for the sales invoices that have been accepted by SII, the same reference type should be used for the submission of the update. If the information for our reference has been used in the previous submission, then the same information must be used for the submission of the update.
• If an “I” type of correction has to be submitted, the information displayed at the Original invoice number field will be based on the same reference type that has been used in the previous submission.
• If a sales invoice of an intra-community transaction or a collection transaction has to be resubmitted, the same reference type that has been used in the previous submission must be used for the resubmission. By using the same reference type, the payment that has been made will be updated accordingly in SII.

For more information, see Product Updates 415, 414, 413, and 412: Immediate submission of VAT information introduced (Spanish legislation).