Accounts receivable are accounts of your debtors. Information of your debtors can be kept here. You have the option to view the accounts receivable using the Simple or Advanced mode. This option depends on the license you purchased. If you have the CRM module, you can display the accounts receivable in the Advanced mode, whereby more information of your debtors are displayed.
The following section explains the Financial tab of an accounts receivable in the Advanced mode.
The information in this document is based on product update 422.
Type or select the currency used for the sales transactions such as sales orders or sales invoices for the debtor. The currency you specify here will take precedence over the journal settings. For more information, see Selecting currency.
Type or select a debtor control account. When you create or process the sales invoice transactions, the system will use this control account. The debtor control account you specify here will take precedence over the debtor control account from the sales journal specified at System à Finance à Journals. For more information, see Selecting general ledger account.
Note: The debtor control account that you specify here must match with the debtor control account of the selected sales journal specified at System à Finance à Journals. The system will not allow you to proceed with creating the sales transactions if the control accounts do not match.
Select this check box for the system to automatically match the unmatched statements to the general ledger account (based on the Offset account defined) when you import the bank statements. The Offset account is mandatory when this check box is selected.
Note: This check box is available if you have the Electronic Banking module.
Type or select a revenue general ledger account that is used as an offset account when you post transactions. For more information, see Selecting general ledger account. This is mandatory when you select the Automatic matching check box.
The offset account that you select is also associated with the settings you made at System à General à Settings à Invoice settings in the Print section at Revenue account. For more information, see Invoice settings.
Type or select an extra description code for the debtor. For more information, see Selecting extra description.
Type a credit line or limit if you want to have a credit control payment for this debtor. This function is applicable when a sales order or sales invoice is created. The credit line that you entered is associated with the settings you made at System à General à Settings à Invoice settings inthe Entry section at Credit line risk control. For more information, see Order settings.
Click to select and determine the default Invoice, Credit note, Delivery note, Sales order confirmation, Quotation, or reminders form layout for this debtor.
Type or select a payment term for this debtor. The payment term you specify here will take precedence over the Payment condition: Debtor specified under the Default section at System à General à Settings à General ledger settings. For more information, see Selecting payment condition for debtors.
Click this to select a payment condition for this debtor. For more information, see Creating and maintaining payment conditions.
Type or select a standard bank account for this debtor. This is mandatory when you authorize payment for electronic banking. For more information, see Selecting bank account.
Click to view the SDD mandates for this debtor. For more information, see Overview of SEPA Direct Debit (SDD) mandates.
Note: This field is enabled only for the SEPA countries.
Type the debtor's chamber of commerce number if applicable. A Chamber of Commerce is an association of business persons for the promotion of commercial interests in the community.
Type or select a price list for the debtor. This is useful when you have an agreement with the debtor on discounts and bulk buys. For more information, see Selecting price list. In the box next to Pricelist, type the percentage of discount you want to allocate to this debtor.
Select Yes to confirm sales orders, No if you do not want to confirm sales orders, or Back order if you want to confirm only back orders.
Select this check box to allow partial delivery for this debtor.
Type or select a default shipping method to be used for this debtor. For more information, see Creating and maintaining shipping methods and Selecting default shipping method.
Select this check box to define that the charges for shipment via E-Shipping Manifest Integration will be invoiced to the customer. The Apply shipping charges attribute will also be imported or exported when importing or exporting the XML files of the corresponding debtors.
Note: This check box is available only if you have the SE1343 – E-Shipping Manifest Integration and SE1200 – E-Order licenses. The check box can be edited only if you have selected a shipping method with the Use shipping manifest attribute at Shipping via.
Type or select a debtor code. This is the account that will be invoiced for transactions made. For example, a subsidiary makes a purchase but the parent company is invoiced. For more information, see Selecting invoice debtor.
Click this to go to the maintenance screen of the debtor selected at Invoice debtor. For more information, see Creating and maintaining accounts receivable.
Type the number of copies to be printed at Invoice copies. By default, "0" is displayed, which represents one copy to be printed. The actual number of copies to be printed is based on the value you type, plus one. For example, type "1" to print two copies of the sales invoice.
Select the invoicing method used at Send method. You can choose from E-mail (to send the invoice directly to the debtor's e-mail) or Printer (to print the invoice and send it to the debtor).
Select this check box to attach a Universal Business Language (UBL), fInvoice or eFactura file in the e-mail sent to the debtor. This is enabled only when E-mail is selected at Send method. Click to select the required layout for the debtor.
Select this check box to specify if there is any extra duty charged for this debtor. This is enabled only for Spanish legislation.
Select On invoice debtor to group the invoices based on the debtor invoice codes, No if you do not want to group the invoices, or On order debtor to group the invoices based on the debtor order codes.
Click to display the Maintain: INTRASTAT settings screen. In this screen, you can select and save information such as the city of loading/unloading, shipping method, transportation, transshipment, and others for the particular debtor.
Click to display the Items by customer screen. In this screen, you can add, edit, or delete items for the particular debtor. Information such as the item code, description, customer item code (which can be different from the item code), and bar code will be displayed.
Type a payee name for this debtor if there is a specific name to be used for check issuance. If not, the name of the debtor will be used.
Select this check box to indicate that the account is considered a private person dealing in ecommerce. This is specific for One Stop Shop usage. For more information, see Exact Globe and One Stop Shop (OSS).
Select a VAT (value-added tax) to specify whether you want to allocate VAT to the debtor. Below are the available options:
Type the tax exemption number of VAT number of the debtor if they are exempted or liable to pay. VAT number is an identification for the tax authority on the debtor who received the VAT. It is a number used for VAT collection by the tax authority.
Type or select a check date for the VAT. This is available only if the Use tax module check box in the VAT section under General ledger settings is selected.
Note: This date indicates the creation date of the VAT code. This date does not apply for Associate or Employee type.
Type or select a standard VAT code for this debtor. For more information, see Creating and maintaining tax codes.
Click to prevent the VAT code from being modified in the posting lines and to allow for changes.
Click this to update the VAT value for services. Once selected, a message "Do you want to update other Account Receivables - members state of EU - with the chosen VAT code for VAT services, which have the same original VAT code for VAT Services?" is displayed. Click Yes to proceed with the updating or click No to abort the process.
Click this to display the Tax schedule screen. For more information, see Creating and maintaining tax schedules. This is available only if the Use tax module check box in the VAT section under General ledger settings is selected.
In some countries like Spain, companies make payments only on a few fixed days of the month. For example, if a company decides to perform payments on the 10th, 20th, and 30th of every month and they receive an invoice that has a due date on the 5th of the month, it will only be paid during the next payment round, which in this case is the 10th. Therefore, when calculating the due dates, the system will take into consideration the following five fields and will adjust the due date accordingly to the standard payment day of the debtor.
Type the standard payment day for cheques and bills of exchange as agreed with the bank. By default, 0 is displayed.
Select the available options to categorize the type of scenario the debtor belongs to when you print the reminder checklist or letters. Below are the available options:
Type or select an employment ID of the employee in charge of the credit management of this debtor. For more information, see Selecting person.
Type the name of the intermediary for this debtor.
Select this check box to print debtor statements. In the box next to this check box, type or select the date of the debtor statements.
Type the sequence number of the last debtor statement printed.
Type or select the date to send the last reminder to the debtor.
Select this check box to allow reminders for this debtor.