Invoice ➔ To be processed ➔ Deferred revenue
With Exact Globe Next, the revenue from sales invoices or credit notes can be distributed over multiple periods or transferred to a different period. You can only defer the revenue of sales invoices or credit notes that have been processed. For more information on printing and processing sales invoices and/or credit notes, see Printing and processing invoices.
You can filter the invoice lines that you want to display by defining one or more of the following criteria and clicking Refresh. The invoice lines that match the defined search criteria are then displayed. Each invoice line represents the revenue obtained from sales. The revenue refers to the net revenue if you have selected Net at Journalize amounts at System ➔ General ➔ Settings, in Invoice settings, under the Print section. If you have selected Gross at Journalize amounts, the revenue refers to the gross revenue and the amount for discount will be listed in a separate invoice line. For more information on the settings, see Invoice settings.
A list of options will be displayed if you click at General ledger accounts, Sales order, and Selection code. From the list, select an option and click Select.
Note: It is possible that not all columns in this example are displayed. You can add or delete columns as required. For detailed instructions on how to customize displayed columns, see Inserting and deleting columns.
Select the warehouse to display the invoice and/or credit note lines belonging to the selected warehouse. Select All to display the invoice and/or credit note lines belonging to any warehouse.
Note: This is available only if you have E-Warehouse Management in your license.
Type or select the option to specify the grouping of the invoice and/or credit note lines. You can select one from the following options:
Type or select a general ledger account or a range of general ledger accounts to display the revenue of the selected account(s).
Type or select a sales order or a range of sales orders to display the revenue of the selected order(s).
Type or select a date range to display the revenue within the selected period. Select the All check box to display the revenue for all dates.
Note: Typing or selecting only the start date will display the revenue on the selected date and later dates. Typing or selecting only the end date will display revenue on the selected date and earlier dates.
This refers to our reference number. Type a full your own reference number (internal reference number) to display the invoice or credit note lines that match the entered reference number.
Type or select the selection code to display invoices with the selected selection code.
Note: You can link a selection code to a sales invoice by clicking the Conditions button in the invoice entry screen and then selecting a code for the invoice. This enables you to categorize the invoices and provides a fast filtering method for retrieving (a) specific group(s) of invoices with the selected selection code.
Select this check box to display the revenue that has already been distributed. In the Deferred revenue column, a green check mark indicates that the revenue has previously been distributed.
In this section, select the type of invoice linked to the revenue to be listed and distributed. You can select more than one of the following options:
The total revenue amount of the selected invoice line will be displayed at the bottom of the screen.
Click this to display the invoice and/or credit note lines based on the defined criteria.
Click this to select all invoice and/or credit note lines in the overview to be processed.
Click this to view the general ledger card of a selected invoice or credit note line.
Note: This button is enabled only if you have selected a line and if you have selected None at Group by.
Click this to process the selected invoice and/or credit note line(s) of your choice. For more information, see Processing deferred revenue.
Note: You can select more than one line at a time. Hold down the CTRL key and click the lines that you want. Alternatively, hold down SHIFT and click to select all lines between the two selected ones.
Click this to exit.