Accounts receivable are accounts of your debtors. Information of your debtors can be kept here. You have the option to view the accounts receivable using the Simple or Advanced mode. This option depends on the license you purchased. If you have the CRM module, you can display the accounts receivable in the Advanced mode, whereby more information of your debtors are displayed.
The following section explains the Transactions tab of an accounts receivable in the Advanced mode.
The information in this document is applicable to product update 413 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Note: The Cost price and Purchase price columns will not be available if you do not have the function right View cost price/purchase price.
Select one of the following to filter and view the transaction type accordingly:
Note: By default, Payment terms is selected.
Select this check box to display historical transactions for the debtor.
Note: This check box is available only if you have selected Quotation, Order, or Invoice at Type.
Click this to display the transactions based on the defined criteria.
Type or select a date or range of dates linked to the transactions.
Select one of the following to group the transactions accordingly:
Note: By default, None is selected.
Type a serial number of the transaction.
Note: This is available only if you select Fulfillment at Type.
Type a sales order number of the transaction.
Note: This is not available if you select Top 10 items at Type.
Type an invoice number of the transaction.
Click this to zoom in to the details of the selected transaction. You can zoom in to the Quotations, Sales orders, Invoice history, or Sales invoice screen based on your selection at Type.
Note: This icon is enabled when you select a transaction. This icon is not enabled if you select Fulfillment or Top 10 items at Type.
Click this to zoom in and display the project maintenance screen that is linked to the selected transaction.
Note: This icon is available only if you select Payment terms at Type and is enabled when you select a transaction that is linked to a project.
Click this to zoom in to the details of the selected transaction. The detailed transactions are displayed in the Results section.
Note: This icon is available only if you have selected Month at Grouping or when you select Top 10 items at Type.
Click this to return to the previous summary of the selected transaction.
Note: This icon is available or enabled only if the Zoom icon is clicked.
Click this to display the stock availability. For more information, see Overview of stock positions.
Note: This icon is available only if you select Top 10 items at Type.
Click this to display the price agreed with a particular debtor for the selected item. For more information, see Creating and maintaining price agreements for sales orders and sales invoices.
Click Advanced to define more fields and view more tabs.
Click Simple to define only certain fields and view less tabs.
Note: This button is enabled only after you have saved the debtor’s details.
Click this to view the organization chart of the debtor such as the debtor’s subsidiary, contact person, type of debtor, and debtor status. The organization chart is displayed in Microsoft Excel.
Note: This button is enabled only if the debtor has subsidiaries and after you have saved the debtor’s details.
Click this to send an email to the debtor’s contact person. In the Contact persons screen, select a contact person, and then click Select.
Click this to view the items purchased by the debtor in a graph. The graph will be displayed in Microsoft Excel. In the Excel: Graph screen, type or select the item or range of items to be displayed in the graph at Item or select the All check box to display all the items in the graph. At Assortment, select the items to be displayed in the graph based on the selected assortment(s), or you can leave the box(es) blank to display items with any assortment.
Click this to view the debtor’s transactions. For more information, see Viewing debtor cards.
Click this to obtain an overview of completed and incomplete converted sales orders. From the overview, you can view the selected sales order or view the invoice linked to the selected sales order. For more information, see Overview of converted sales order history.
Note: The sales information is converted from the Macola Progression® database to the Exact Globe database using a conversion tool. This button is available only if you select the View sales history conversion check box in Conversion history settings. For more information, see Conversion history settings.
Click this to create a letter for the debtor based on the document layout that you have created in Microsoft Word.
Click this to create a sales quotation for the debtor. For more information, see Creating and maintaining quotations.
Click this to create a sales order for the debtor. For more information, see Creating and maintaining sales orders.
Click this to create an activity for the debtor. In the Activity types screen, select an activity type, and then click Select. For more information, see Creating and maintaining CRM activities.
Click this to save the debtor’s details.
Click this to create another debtor.
Click this to exit.