During the final processing of the payroll entries, a pay slip, journal entry, and payment will be generated for every person. To process the payroll entries, go to Payroll ➔ Entries ➔ Print / Process.
Before processing, the components must have authorized status.
You must authorize all the entries before you can print the final payroll slips. The payroll entries will be authorized after the entries have been generated, so you can directly process the final pay slips.
You can also print the processed pay slips or print a trial pay slip for the generated or authorized entries. You may also print the trial "Financial entry" overview before you process the final pay slips.
Click this to expand the search criteria. Click again to hide the search criteria.
Select the payment period to process the payroll entries. You can select Monthly, Weekly, Daily, Quarterly, Half-yearly, Yearly, or 4-weekly. The people for another payment period will not be included in the selection.
Note: This field is displayed only if Filter is clicked.
Type the year of the payroll. By default, the current year is displayed. If you want to have another payroll year, ensure that the next payroll year is already opened in the general payroll setting.
Type the period to process the payroll entries for the period.
Type or select the cost centre or range of cost centres to process the payroll entries for the cost centre. Select the All check box to process the payroll entries for all the cost centres.
Type or select a person or range of people to process the payroll entries for the person. Select the All check box to process the payroll entries for all the people.
Type or select the job group or range of job groups to process the payroll entries for the job group. Select the All check box to process the payroll entries for all the job groups.
The date range for the month or period is displayed.
You can select to group the payroll entries by Person, Cost centre, or Period.
The number of rows selected out of the total number of records in the overview will be displayed.
Select this option to display the generated entries in the overview. You can print a trial pay slip by clicking the process button.
Select this option to display only the authorized entries in the overview. You can print a trial or final pay slips.
Select this option to display only the processed entries in the overview. A processed entries pay slip can be printed.
Click this button to refresh the overview based on the search criteria defined.
Click this to view the list of the details for the selected entries.
Click this to view the resource card of the selected person.
Click this to view the absence card of the selected person.
Click this to view the hour entry application. If E-Project is in the license, the hours per cost centre application (from Projects ➔ Entries ➔ Hours per cost center) will be displayed. However, if E-Project is not in the license, the labour hours application will be displayed.
Click this to view the pay slip in HTML format.
Note: This button is enabled only if a payroll entry is selected, and the payroll entries are processed.
Click this to print a trial pay slip or process the payroll entries, and print the final pay slip. Multiple payroll entries can be processed by pressing the "Shift" or "Ctrl" key.
Click this to select all the payroll entries in the overview. When the Select all button is clicked, the Deselect all button will be displayed. Click the Deselect all button to remove all the selections in the overview. The Select all button will be displayed again.
Click this to delete the generated, authorized, or processed payroll entries. Multiple payroll entries can be deleted by pressing the "Shift" or "Ctrl" key. If the Processed option is selected, the message "Delete the data selected?" will be displayed. The following fields will be displayed:
Click this to exit.