Creating and maintaining cash instruments - Settings tab

Identification section

SWIFT code

Type the bank’s unique SWIFT code. The SWIFT code refers to the Society for Worldwide Interbank Financial Transaction code. SWIFT is the registration authority for the assignment of BICs and for the publication of BICs in the BIC Directory.

BIC code

Type the bank’s unique Bank Identifier Code (BIC). SWIFT developed the BIC to ensure the identification of parties in automated systems was free from errors. The BIC is a unique address which identifies the financial institutions involved in financial transactions. BICs have 8 or 11 characters and can be found in account statements. These codes are necessary when transferring money between banks, especially international transfers. This is mandatory if the Use SEPA format check box is selected.

Note: Validation is not necessary for cash instruments with type Bank and country code CH. Since SEPA is not applicable to Japanese cash instruments, you can define another value other than a valid BIC if you select JP (Japan) at Country under the Basics tab.

IBAN

Type a valid International Bank Account Number (IBAN). This is the international standard to identify bank accounts across countries and was developed to facilitate payments within the European Union. As the IBAN is not widely used outside Europe, it is necessary to use it together with the BIC and SWIFT codes. This is mandatory if the Use SEPA format check box is selected.

Identification 1

Type the bank code of the bank. This field is used for certain export formats.

Identification 2

Type the branch code of the bank. This field is used for certain export formats.

Bank code

Type the bank code of the bank. This field must be defined before processing certain export formats.

Branch code

Type the branch code of the bank. This field must be defined before processing certain export formats.

File directories section

Import directory

This is the import directory that you have set in the Bank settings screen and is pre-filled. For more information, see Bank settings.

Export directory

This is the export directory that you have set in the Bank settings screen and is pre-filled. For more information, see Bank settings.

Click this to go to the Bank settings screen where you can make changes to the import and export directory. For more information, see Bank settings.

Click this to go to the Extra matching criteria screen where you can define the matching criteria. By default, all matching criteria are selected. For more information, see Selecting extra matching criteria.

Note: This is available only when the Extra matching check box under the General section at System > General > Settings > Bank settings is selected. However, for the Cash or Credit card types of cash instrument, this is not available even though the Extra matching check box is selected.

SEPA credit transfer section

SEPA credit transfer

Select this check box to use the SEPA format for credit transfers. For example, generating bank payment files for export.

Note: This check box is available only if the currency is EUR and the country defined at Country under the Basics tab is in the SEPA region. For example, all the countries in the European Union, Iceland, Liechtenstein, Norway, and Switzerland.

Batch booking

This check box indicates whether a single entry or batch entry is requested for the transactions in the SEPA XML file. If this check box is selected, the XML file will indicate that a batch entry for the sum of amounts of all the transactions in the XML is requested. If this check box is not selected, the XML file will indicate that a single entry for each transaction in the message is requested. By default, this check box is selected if the SEPA credit transfer check box is selected.

SCT Export File Format

Select the export file format for the SEPA credit transfer.

Note: This field is available only for European countries and when the currency defined at Currency is EUR. However, the SCT PAIN .001.001.09 file format is not available for the countries below:

• Italy
• Austria
• Belgium
• Finland
• Germany
• Switzerland
• United States
• Great Britain
• Sweden

SCT Filename

Select the file for the SEPA credit transfer.

Note: This field is available only for European countries, when the currency defined at Currency is EUR, and when Custom is selected at SCT Export File Format and SDD Export File Format.

SCT: Currency

Select the currency for the SEPA credit transfer. The following options are available for selection:

• Euro – Select this option to use the Euro currency.
• All – Select this option to use currencies other than the Euro currency.

Clearance identification

Type the clearance identification information. This field is optional and supports up to 20 alphanumeric characters. When defining the field with the alphanumeric characters, the value must be defined with letters first, followed by numerals. If the numerals are defined first, you will not be able to define the letters.

SEPA direct debit section

Note: This section is available only if the currency of the cash instrument is EUR, and NL, BE, DE, AT, CZ, DK, GB, FI, FR, HU, IE, IT, LU, NO, PL, PT, RO, SK, ES, SE, or CH is selected at Country under the Basics tab.

SEPA direct debit

Select this check box to use the SEPA format for direct debits. For example, generating bank collection files.

Batch booking

This check box indicates whether a single entry or batch entry is requested for the transactions in the SEPA XML file. If this check box is selected, the XML file will indicate that a batch entry for the sum of amounts of all the transactions in the XML is requested. If this check box is not selected, the XML file will indicate that a single entry for each transaction in the message is requested. By default, this check box is selected if the SEPA direct debit check box is selected.

Transaction grouping

Select the type of transaction grouping to be displayed in the bank payment file. The following options are available for selection:

• Mixed – Select this option to group the transactions in the mixed payment information in the bank payment file.
• Single – Select this option to group the transactions in the individual payment information in the bank payment file.

SDD Export File Format

Select the export file format for the SEPA direct debit.

Note: This field is available only for European countries and when the currency defined at Currency is EUR. However, the SDD PAIN.008.001.02 file format is not available for the countries below:

• Italy
• Austria
• Germany

SDD Filename

Select the file for the SEPA direct debit.

Note: This field is available only for European countries, when the currency defined at Currency is EUR, and when Custom is selected at SCT Export File Format and SDD Export File Format.

Creditor identifier

Type the identification number for the creditor provided by the bank. This is mandatory for Denmark and Austria. Click to cancel the identification number of the creditor and replace with a new identification number.

Creditor identifier (old)

The old identification number of the creditor is displayed. This field displays the identification number defined at Creditor identifier when is clicked. The last used identification number will always be displayed.

Wespac section

This section is available only if the country code is AU (Australia) and Westpac is selected at Bank / Type under the Basics tab.

Include: Balancing lines

Select this check box to add a balancing line in the bank file generated for foreign fund transfer bank format.

Requested collection date calculations (days from today) section

First days (minimum)

Type the number of days for the first collection of the mandate.

Recurrent days (minimum)

Type the number of days for the follow-up collection of the mandate.

Amounts section

Limit amount

Type the amount limited to the cash instrument. The cash instrument cannot be used for amounts above the limit.

Note: The currency of the cash instrument will be displayed as the currency for the limited amount. This is the currency that you define under the Basics tab.

Documents: Cheques/Letter of credit section

Last cheque issued

This displays the cheque number from the last cheque issued from this cash instrument. This is pre-filled.

Last letter of credit issued

This displays the letter of credit number from the last letter of credit issued from this cash instrument. This is pre-filled.

Bill of exchange section

Purpose

Select the purpose of the bill of exchange. You can choose from Collection, Discount, or Both. Your selection here will affect the options for To Cash instrument under the Deposit section in the Deposit: Bill of exchange screen. For more information, see Depositing bill of exchange.

Authorise

Click this to go to the Authorise screen where you can view payments to be authorized for this cash instrument. For more information, see Authorising payments.

Note: This button is not available if you select Cash register at Type under the Basics tab, and when you are creating a cash instrument.

Exchange rates

Click this to go to the Exchange rates screen where you can view the currency exchange rates. For more information, see Creating and maintaining exchange rates.

Cash flow

Click this to go to the Cash flow screen where you can view the cash flows related to the cash instrument. For more information, see Overview of cash flow entries.

Note: This button is not available if you select Cash register at Type under the Basics tab, and when you are creating a cash instrument.

Bank statement

Click this to go to the Bank statement screen where you can filter and display the relevant bank statements for the cash instrument. For more information, see Overview of bank statements.

Note: This button is not available if you select Cash register at Type under the Basics tab, and when you are creating a cash instrument.

Card

Click this to view the general ledger card of the selected cash instrument. For more information, see Viewing general ledger cards.

Note: This button is available only if you are editing the cash instrument.

Import

Click this to import bank files. All imported files will be displayed in the Documents tab. For more information, see Overview of imported and to be imported bank statements.

Note: This button is not available if you select Cash register at Type under the Basics tab, and when you are creating a cash instrument.

Save

Click this to save the changes made to the payment terms.

Close

Click this to exit and return to the sales invoice conditions screen.