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Depositing bill of exchange

The following screen is displayed when you click the Deposit button at the Instrument status screen (go to Cash flow/Miscellaneous/Instrument status). For more information, see Overview of payment instrument status – letter of credit (cash in).

Description

Invoice section

Debtor

This displays the ID and name of the debtor who makes the payment. This is pre-filled.

Invoice

This displays the invoice number. This is pre-filled.

Bill of exchange section

Cash instrument

This displays the bank account number and bank name from where the payment is made. This is pre-filled.

Amount

This displays the deposit amount. The currency in which the deposit was made is also displayed. This is pre-filled.

Issue date

This displays the date the letter of credit was issued. This is pre-filled.

Payment reference

This displays the payment reference. This is pre-filled.

Letter of credit / Last

This displays the instrument number. At Letter of credit, it displays the instrument number for this letter of credit. At Last, it displays the instrument number for the last letter of credit. This is pre-filled.

Amount (EUR) / XRate

This displays the deposit amount in the default currency. At XRate, the exchange rate between the default currency and the currency in which the payment was made by the debtor is displayed. This is pre-filled. For more information, see Creating and maintaining exchange rates.

Maturity date

This displays the maturity date of the letter of credit. This is pre-filled.

Note: For more information on the pre-filled data, see Creating and maintaining payment conditions for sales orders, service orders, and sales quotations.

Deposit section

Deposit for

Select the type of deposit you want to make. You can choose from Collection or Discount. By default, Collection is selected.

To Cash instrument

Type or select the bank account number where payment will be deposited. This is mandatory. The cash instruments available will vary depending on your selection at Purpose under the Bill of exchange section at the Settings tab of the cash instrument maintenance. For more information, see Creating and maintaining cash instruments – Settings tab.

For example, if you select Collection at Purpose under the Bill of exchange section at the Settings tab, that cash instrument will be available only if you are making a deposit for collection (Collection is selected at Deposit for under the Deposit section).

Deposit date / Number

Type or select the deposit date. By default, the current date will be displayed. At Number, type the deposit number. This is to keep track of all the deposits made. This is mandatory.

Additional criteria section

Print report

Select this check box to print the report. When this check box is selected, it will enable the box next to it. At this box, type or select the layout that will be used to print the report. This is the layout that you have created at Deposit report under the Cash flow section at System/General/Settings/Documents settings. For more information, see Documents settings.

Export: Summary

Select this check box to export the information to the export directory that you have set up at the Bank Settings screen. The exported information will be in the CLIEOPO3 format. For more information, see Bank settings.

Button

Simple/Advanced

Click Simple to display the screen in the simple mode. Click Advanced to display the screen in the advanced mode.

Deposit

Click this to go to the Bill settlement: Cash Instrument screen. Type or select the Cash instrument and click OK. This cash instrument is for settlement purpose and will be displayed in the Settle section when you click the Settle button. For more information, see Settling bill of exchange.

If Collection is selected at Deposit for under the Deposit section, this payment will be removed from the Received results and displayed in the To be collected results in the Instrument status screen. If Discount is selected instead, this payment will be removed from the Received results and displayed in the To be discounted results in the Instrument status screen.

Cancel

Click this to exit.