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Processing matched invoices

Menu paths

  • Cash flow ➔ Entries ➔ Cash flow, create an entry or edit an existing entry, click Match to invoices in the Matching & Processing section, and then click Match/Process in the Matching screen to display the Process screen.
  • Cash flow ➔ Entries ➔ Cash advance, create an entry or select an entry, click Match to invoices in the Matching & Processing section, and then click Match/Process in the Matching screen to display the Process screen.

Introduction

To match the transactions, make sure the cash flow transaction is selected in the Cash / bank section and the invoice(s) or installment(s) is(are) selected in the Invoices section in the Matching screen. Then, click the Match/Process button. If the balance amount that is displayed at the top center of the two sections is zero, the selected transactions will be matched, and then cleared out from list. Only selected transactions that have not been matched yet will be displayed in the list. Any difference resulting from the matching process will be displayed in the Process screen. The difference can be “balance to be paid”, “balance overpaid”, or “balance to claim”. You can allocate or write off the outstanding balance via the Process screen.

What version are you using?

The information in this document is applicable to product update 411 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I allocate the balance amounts from matched transactions?

  1. From the Cash flow or Cash advance screen, click New to create an entry. Alternatively, select an existing entry to be matched and then click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, select the required cash flow transaction from the Cash / Bank section, and the invoice(s) or receipt(s) in the Invoices section to be matched.
  4. Click Match/Process.
  5. The Process screen will be displayed if the payments or receipts and the invoices are not balanced. The balance amount will be displayed at the top left corner of the screen.
  6. Choose the type of transaction for the balance amount from the Options section.
  7. In the Transaction section, define the details for the balance.
  8. Click Process to process the difference.
  9. Click Close to exit.

How do I allocate the outstanding balance from matching a single receipt or payment to multiple invoices?

  1. From the Cash flow or Cash advance screen, click New to create an entry. Alternatively, select an existing entry to be matched and then click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, select the required cash flow transaction from the Cash / Bank section, and the invoice(s) or receipt(s) to be matched in the Invoices section.
  4. Click Match/Process.
  5. The Process screen will be displayed.
  6. Click Collective payment. For more information, see Collective payments.

How do I allocate the outstanding balance in unauthorized deductions and remit invoices?

  1. From the Cash flow or Cash advance screen, click New to create an entry. Alternatively, select an existing entry to be matched and then click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, select the required cash flow transaction from the Cash / Bank section, and the invoice(s) or receipt(s) to be matched in the Invoices section.
  4. Click Match/Process.
  5. The Process screen will be displayed.
  6. Click Advanced. For more information, see Deduction management.

Note: The Advanced button is displayed in the Process screen only after the Deduction management check box is selected under the General section in Bank settings via System ➔ General ➔ Settings ➔ Bank settings.

Fields

Buttons

Related documents

     
 Main Category: Attachments & notes  Document Type: Online help main
 Category:  Security  level: All - 0
 Sub category:  Document ID: 17.853.871
 Assortment:  Date: 26-09-2022
 Release: 411  Attachment:
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