Exact Globe+

 

Viewing payments for collection

Menu path

Cash flow à Collections à Collection

Introduction

This screen displays the payments that have to be collected. For example, when a sales invoice using the collection method of payment condition is created and processed, the payment that has to be collected will be displayed. For more information, see Creating and maintaining payment conditions in invoices.

What version are you using?

The information in this document is based on product update 407.

How do I view the collection report?

1. In the Collection screen, define the search criteria.
2. Click Display.

How do I view the summary report of the payment transactions?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Click Summary.
5. Click Close to exit.

How do I view the debtor card of an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Card. For more information, see Viewing debtor cards.

Keep in mind: The Card button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I add five days to the payment date for an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click +5 Days. A message “Changed : Payment date : +5 Days” will be displayed.
6. Click OK to exit.

Keep in mind: The +5 Days button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I add ten days to the payment date for an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click +10 Days. A message “Changed : Payment date : +10 Days” will be displayed.
6. Click OK to exit.

Keep in mind: The +10 Days button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I view and/or edit the debtor information of an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Maintain. For more information, see Creating and maintaining accounts receivable.

Keep in mind: The Maintain button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I export the transactions into Microsoft Excel?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Click Export.

How do I block an account from having further transactions?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Block.

Keep in mind: The Block button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I view and/or maintain the notes of an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Note.
6. Click Close to exit.

How do I view the payment transactions of an account?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Details. For more information, see Creating and maintaining payment conditions for sales orders, service orders, and sales quotations.

Keep in mind: The Details button is enabled only if an account is selected.

How do I view the transactions of an account based on the internal reference?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Our ref..

Keep in mind: The Our ref. button is enabled only if an account is selected.

How do I view the transactions of an account based on the customer reference?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Your ref..

Keep in mind: The Your ref. button is enabled only if an account is selected.

How do I view the purchase or sales orders of the payment transactions?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click PO/SO. For more information, see Creating and maintaining sales orders or Creating and maintaining purchase orders.
5. Click Close to exit.

How do I process the payments for collection?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Process.

Keep in mind: The Process button is enabled only if an account is selected.

How do I match an invoice with the cash flow entries?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Match. For more information, see Matching payments or receipts to invoices.

Keep in mind: The Match button is enabled only if an account is selected.

How do I assign my own account, a payment date, payment method, and cash instrument to the payment transactions?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Assign.
5. Type or select your bank account at Own account.
6. Type or select a payment date at Payment date, or select the Clear check box to clear the payment date.
7. Select a payment method at Payment method.
8. Type or select the bank account for the cash instrument at To Cash instrument.
9. Click OK.

Keep in mind: The Assign button is enabled only if an account is selected.

How do I group the invoices manually or automatically?

1. In the Collection screen, define the search criteria.
2. Click Display.
3. Select the accounts that you want to group.
4. Click Group.
5. Select the Manually option to group the invoices manually or Automatically option to group the invoices automatically.
6. Type a payment reference at Payment reference. This field is enabled only if the Manually option is selected.
7. Type or select a payment date at Payment date. By default, the current date will be displayed.
8. Type or select your bank account at Own account.
9. Select a payment method at Payment method.
10. Type or select the bank account for the cash instrument at To Cash instrument.
11. Click OK.

Keep in mind: The Group button is enabled only if more than one account is selected.

Fields

Buttons

Related documents

• Creating and maintaining accounts receivable 
• Creating and maintaining payment conditions for sales orders, service orders, and sales quotations 
• Creating and maintaining payment conditions in invoices 
• Creating and maintaining purchase orders 
• Creating and maintaining sales orders 
• Defining search criteria to display payments 
• Exact video library
• Matching payments or receipts to invoices 
• Viewing debtor cards