Exact Globe+

Overview of report cost centers

Menu path

Finance ➔ General ledger ➔ Cost centers / units ➔ Report cost centres

Introduction

Cost centers usually represent departments or divisions where the staff reside based on the skills they specialize in. Expenses incurred for a department should be allocated to the corresponding cost center. In order to check for a specific modification made to the cost center(s), you can generate an overview of the cost center. You can also verify the summary for a particular cost center or the general ledger account from the listed overview.

What version are you using?

The information in this document is applicable to product update 410 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I generate a cost center report?

In the Report cost centres screen, define the search criteria.
Click Start.

Fields

Layout section

Report

Select the cost center report layout you want to generate. The available options are:

List – This option displays the basic information with the debit and credit entries, account balance, and quantity of the financial transactions in the respective general ledger account.
Details – This option displays the detailed information with the entry date, reporting date, our reference, your reference, journal number, description, debit and credit entries, account balance, quantity, and period totals of the financial transactions in the respective general ledger account.

Criteria section

Show

Select the required option to display the financial account type by Balance Sheet/Profit & Loss, Balance sheet, or P&L.

Range

Select Date or Reporting date to display the financial overview by entry date or reporting date.

G/L

Type or select a general ledger account or range of general ledger accounts you want to display in the overview. Alternatively, select the All check box to display all general ledger accounts.

Cost center code

Type or select a cost center code or range of cost center codes you want to display in the overview. Alternatively, select the All check box to display all cost centers.

Cost Center Layout 1/2/3/4

Select the required cost center category layout you want to display in the overview. The options available depend on the sub-categories you have defined within the cost center category. The default option is All.

Note: The default name is Cost Center Layout 1. The name varies depending on the cost center category name defined at System ? Finance ? Cost centres / units ? Categories. If you have not specified any sub-category in the selected cost center layout, you cannot view additional Cost Center Layout field(s).

Date range

Type or select a date or range of dates you want to display in the overview. Alternatively, select the All check box for all dates.

Period totals

Select this check box to view the totals per period. You can also view the sub-totals for each respective general ledger account.

Unprocessed

Select this check box to display all the entries which are yet to be processed.

Mandatory: CC/CU

Select this check box to display only general ledgers with mandatory cost centers and cost units. If you do not select the Cost center or Cost unit check box under the Cost centers/cost units tab at Finance ? General ledger ? Chart of G/L’s (for more information, see Creating and maintaining general ledger accounts), you cannot see the listing of the cost centers or cost units in the overview.

Group by section

Select one of the following to indicate the required Group by option:

General ledger

Select this option to group the overview based on the general ledger accounts.

Cost center

Select this option to group the overview based on the cost centers.