Overview of deferred costs

Note: It is possible that not all columns in this example are displayed. You can add or delete columns as required. For detailed instructions on how to customize displayed columns, see Inserting and deleting columns.

Warehouse

Select the warehouse to display the purchase order and/or sales order lines belonging to the selected warehouse. Select All to display the purchase order and/or sales order lines belonging to any warehouse.

Note: This is available only if you have E-Warehouse Management in your license.

Group by

Type or select an option to specify the grouping of the purchase order and/or sales order lines. You can select from the following options:

• None — Select this option to group the lines by posting dates.
• Our ref — Select this option to group the lines by Our ref. numbers of the purchase order or sales order transaction.
• Order — Select this option to group the lines by order numbers.

General ledger accounts

Type or select a general ledger account or a range of general ledger accounts to display the costs of the selected account(s).

Purchase order

Type or select a purchase order or a range of purchase orders to display the costs of the selected purchase order(s).

Date

Type or select a date range to display the costs within the selected period. Select the All check box to display costs for all dates.

Note: Typing or selecting only the start date will display the costs on the selected date and later dates. Typing or selecting only the end date will display the costs on the selected date and earlier dates.

Our ref.

Type a full internal reference number to display the purchase order and/or sales order lines that match the entered reference number.

Show: Deferred cost

Select this check box to display the costs that have already been distributed. Under the Deferred cost column, a green check mark indicates that the cost has previously been distributed.

Type section

In this section, select the type of costs to be listed and distributed. The following check boxes are available:

• Receipt — Purchase orders created at Purchase ? Entries ? Purchase orders in which the purchase orders are authorized, processed, and items have been received. The cost of receipt is the purchase price multiplied by the total quantity of items received.
• Return — Credit notes received when items that have been purchased are returned. The return cost is the purchase price multiplied by the total quantity of items returned.
• Fulfillment — Normal sales orders created at Order ? Entries ? Sales orders in which the item cost price is not equal to zero. The cost of fulfillment is the cost price multiplied by the total quantity of items sold.

Note: You can select both the Receipt and Return check boxes at one time. However, if you select the Fulfillment check box, you are not allowed to select the Receipt and Return check boxes.

The total cost of the selected purchase order and/or sales order line(s) will be displayed at the bottom of the screen.

Refresh

Click this to display the lines based on the defined criteria.

Select all/Deselect all

Click Select all to select all the lines in the overview. Once all lines are selected, this will be changed to Deselect all. Click Deselect all to clear the selection of all the invoice lines.

Card

Click this to view the general ledger card of a selected line. For more information, see Viewing G/L cards.

Note: This button is enabled only if you have selected a line and if you have selected None at Group by.

Process

Click this to process the selected line(s) of your choice. For more information, see Processing deferred costs.

Note: You can select more than one line at a time. Hold down CTRL and click the lines that you want. Alternatively, hold down SHIFT and click to select all lines between the two selected ones.

Close

Click this to exit.