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Matching payments or receipts to invoices

Menu paths

  • Cash flow ➔ Entries ➔ Cash flow
  • Cash flow ➔ Entries ➔ Cash advance

Introduction

The Matching screen can be used to directly match the cash flow transaction to the outstanding unmatched invoices (or one or more installments). Moreover, this screen also allows you to match the invoices with the other cash flow transactions.

What version are you using?

The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I void selected invoices?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Select the Unmatched option at Show.
  5. Click Refresh.
  6. Select the invoice(s) to be voided in the Invoices section.
  7. Click Void.

Keep in mind: The Void button is enabled only if an invoice in the Invoices section is selected. The voided invoices can be viewed at System ? Finance ? Register ? Void. For more information, see Viewing voided entries.

How do I automatically match the cash flow transaction with the invoice(s)?   

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Select the Unmatched option at Show.
  5. Click Refresh.
  6. Select the invoice(s) to be automatically matched in the Invoices section.
  7. Click Automatically.

Keep in mind: The Automatically button is displayed only if the Unmatched option at Show is selected.

How do I display the debtor or creditor card?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Click Refresh.
  5. Click Card. For more information, see Viewing creditor cards or Viewing debtor cards.

How do I display the Internal use screen?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Click Refresh.
  5. Select the invoice in the Invoices section.
  6. Click Internal use. For more information, see Viewing internal inventory.

Keep in mind: The Internal use button is enabled only for cash out payments.

How do I view the details of the selected invoice or cash flow entry?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Click Refresh.
  5. Select a transaction in the Cash / bank section, and/or invoice in the Invoices section.
  6. Click Details.

How do I view the details of the transactions?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Click Refresh.
  5. Select a transaction in the Cash / bank section, and/or invoice in the Invoices section.
  6. Click Our ref. For more information, see Viewing transactions.

How do I remove the allocated account, and reallocate another account?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Select the Unmatched option at Show.
  5. Click Refresh.
  6. Select the invoice(s) in the Invoices section.
  7. Click Reallocate.

Keep in mind: The Reallocate button is displayed only if the Unmatched option at Show is selected.

How do I match and process the invoice(s)?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Select the Unmatched option at Show.
  5. Click Refresh.
  6. Select a transaction in the Cash / bank section, and/or invoice in the Invoices section.
  7. Click Match/Process. For more information, see Processing matched invoices.

Keep in mind: The Match/Process button is displayed only if the Unmatched option at Show is selected.

How do I remove the matched invoices from the cash flow transactions?

  1. Click New, or select a cash flow entry and click Edit.
  2. Click Match to invoices in the Matching & Processing section.
  3. In the Matching screen, define the search criteria.
  4. Select the All option at Show.
  5. Click Refresh.
  6. Select a transaction in the Cash / bank section, and/or invoice in the Invoices section.
  7. Click Unmatch.

Keep in mind: The Unmatch button is displayed only if the All option at Show is selected.

Fields

Sections

Buttons

Related documents

     
 Main Category: Attachments & notes  Document Type: Support - On-line help
 Category:  Security  level: All - 0
 Sub category:  Document ID: 13.793.504
 Assortment: Exact Globe+  Date: 26-09-2022
 Release: 403  Attachment:
 Disclaimer

Attachments
EGN-OH407-Matching payments or receipts to invoices02.docx 33.6 KB View Download