System ➔ HR & Security ➔ Personal data ➔ Classifications
From May 25, 2018 onwards, the European General Data Protection Regulation (GDPR) will be enforced whereby businesses are required to protect the personal data and privacy of the citizens of the European Union (EU) for the transactions that occur within the EU member states. Thus, companies that collect data for the citizens in the EU countries must comply with the new rules. GDPR also regulates the exportation of personal data outside the EU.
This screen allows you to view, create, and maintain the personal data classifications.
The information in this document is applicable to product update 416 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Keep in mind: The Open button will be enabled only if a personal data classification is selected.
Keep in mind: The Recode button will be enabled only if a personal data classification is selected.
Keep in mind: The Copy button will be enabled only if a personal data classification is selected.
Keep in mind: The Delete button will be enabled only if a personal data classification is selected.
Note: It is possible that not all the columns in this document are displayed. You can add or delete the columns as required. For more information, see Inserting and deleting columns.
Click this to search for a personal data classification based on the defined criteria.
Click this to clear the defined criteria.
Type the number of rows to be displayed for each page. If you have set the default number of rows to “10”, then 10 rows will be displayed. Therefore, if you have more than 10 rows listed, the Previous and Next buttons will become available.
Click this to return to the previous list of personal data classifications.
Click this to go to the next list of personal data classifications.
Select the required option to filter the search that starts with or contains a certain letter or word.
Type the code to search for the personal data classification with the selected code. Leave this field blank to search for the personal data classification with any code.
Type the description to search for the personal data classification with the selected description. Leave this field blank to search for the personal data classification with any description.
Select the status of the personal data classification to search for the personal data classification with the selected status. You can select All, Active, or Inactive. By default, All will be displayed.
Select a category to search for the personal data classification with the selected category. You can select All, Employee, Contact person, or Account. By default, All will be displayed.
Click this to change the code of the selected personal data classification.
Note: This button is enabled only if a personal data classification is selected.
Click this to copy the selected personal data classification.
Click this to delete the selected personal data classification.
Click this to view and/or edit the details of the selected personal data classification. For more information, see Creating and maintaining personal data classification.
Click this to create a personal data classification. For more information, see Creating and maintaining personal data classification.
Click this to exit.