Cash flow ➔ Collections ➔ SDD mandates
This screen allows you to create and maintain SEPA Direct Debit (SDD) mandates.
The information in this document is based on product update 407.
Type or select the debtor code for the SDD mandate. This field is mandatory.
Select the status of the SDD mandate. You can select Active or Blocked. By default, Draft is displayed.
Note:
The SDD mandates screen is divided into the following tabs:
Type or select a bank account number that will be linked to the debtor. You can only select the bank account number that is linked to the selected debtor with the IBAN and BIC code fields defined. This field is mandatory. For more information, see Creating and maintaining bank account numbers.
If the status is Draft, changing the bank account will not have any impact on the SDD mandate. However, if the status is Active, the new bank account must have the same BIC code as the previous bank account. If the BIC code is the same as the previous bank account, the last SDD date will not change and it will not have any impact on the sequence. The new bank account will replace the original bank account, and the original bank account will not be stored under the Original tab. However, if the BIC code is not the same as the BIC code of the previous bank account, the last SDD date will not be displayed and the value at Sequence will be changed to First. The message “The changes will set the next SDD to FIRST and the last SDD date will be removed. Would you like to continue?” will be displayed. If Yes is clicked, the original bank account will be stored under the Original tab, and during the next SDD batch run, the new bank account will be used for collection and the original bank account number will be conveyed to the bank via the SDD XML file.
If the last SDD date is not defined, whereby the value at Sequence is First or One-off, the new bank account can be updated immediately without having to store the original bank account.
Note: This field is enabled only if Blocked is not selected at Status.
This is the International Bank Account Number. By default, the IBAN of the bank account selected at Bank account will be displayed. This cannot be edited.
Type the reference for the SDD mandate. This field applies for valid or cancelled SDD mandates, and it will be enabled only if the Last SDD date field under the General section is not defined. If an existing reference is defined, the error message “Already exists” will be displayed. This field is mandatory.
Note: This field is enabled only if Blocked is not selected at Status. Once the SDD mandate is saved, this field cannot be edited.
Click the Attachment icon to attach a scanned copy of the SDD mandate.
Type the description for the SDD mandate.
Type or select a validity date for the SDD mandate. The signature date cannot be the same or earlier than the signature date of the original SDD mandate, and must be later than or the same as the cancellation date of the original SDD mandate. If this field is defined, Active will be displayed at Status. Otherwise, Draft will be displayed at Status. However, this field cannot be edited once the Last SDD date field under the General section is defined.
Click the Cancel icon to cancel the SDD mandate. Once the SDD mandate is cancelled, the cancelled information of the SDD mandate will be displayed under the Original tab. The original information will be conveyed to the bank via the SDD XML file in the next SDD batch run. The mandate reference can also be cancelled and replaced with a new mandate reference.
Select the type of SDD mandate. You can select the Core, B2B, or COR1 option. By default, the Core option is selected. If the Signature date field is defined, the options will not be enabled once you save the SDD mandate.
Select the sequence for the SDD mandate. You can select the First, Recurrent, Final, or One-off option. By default, the First option is selected. The options are dependent on the value at Last SDD date. If the option selected at Sequence is First or One-off, the last SDD date will be blank and cannot be edited. If the option selected at Sequence is Recurrent or Final, the last SDD date will be mandatory. However, if the last SDD date is defined, the Sequence field will not be enabled.
Type or select the date of the last processed SDD batch run (requested collection date). This field displays the requested collection date of the last SDD generated. Furthermore, this field is enabled only if the Recurrent or Final option is selected at Sequence, and this field will be mandatory. If this field is defined, it cannot be edited once you save the SDD mandate but it will be enabled once the SDD mandate is cancelled. The last SDD date must be the same or later than the Signature date, or the same or earlier than the current date.
This is the date the SDD mandate was last modified. This field cannot be edited.
Type or select a payment condition for the SDD mandate. If this field is defined, by default, the system will use the SDD mandate if the invoice is also using the same payment condition and debtor.
Note: This field is enabled only if Blocked is not selected at Status, and the Last SDD date field is not defined.
Type a note for the SDD mandate. Click the Timestamp icon to insert the timestamp for the note.
This tab displays the cancelled information of the SDD mandate. The information in this tab will be conveyed to the bank via the SDD XML file during the next SDD batch run.
The bank account of the cancelled SDD mandate is displayed. This field cannot be edited.
The IBAN of the cancelled SDD mandate is displayed. This field cannot be edited.
The reference description of the cancelled SDD mandate is displayed. This field cannot be edited.
The attached document of the cancelled SDD mandate is stored. The Attachment icon cannot be clicked.
The signature date of the cancelled SDD mandate is displayed. This field cannot be edited.
The cancellation date of the cancelled SDD mandate is displayed. This field cannot be edited.
Click this to create another SDD mandate.
Click this to save the SDD mandate.
Click this to exit.