Order ➔ Entries ➔ Fulfilment
You can see the Print: Sales orders screen by clicking Fulfilment in the Fulfilment screen (go to Order ➔ Entries ➔ Fulfilment, select Sales order under the Selection section, select a sales order, and click Fulfilment). This screen allows you to process the delivery of items in the sales order. You can also print the delivery note, email the delivery note to the debtor, and/or generate and print the invoice.
The information in this document is applicable to product update 408 and higher. If you have versions lower than this, certain features explained here will not be applicable.
This section displays the information of the sales order, such as the sales order number, debtor name, selection code, reference number, sales order date, and fulfillment date of the items.
This section is not available for printing delivery notes for drop ship sales orders.
Select a printing option from the following:
Note:
Select a print output type from the following options:
Select the printer available to be used for printing the output.
Note: This option is available only if the print output type Printer is selected.
This is the e-mail address of the debtor who will receive the delivery note. Depending on the selection at the E-mail option list, the e-mail address can be that of the debtor, delivery debtor, or invoice debtor. By default, the e-mail address of the debtor selected at the E-mail option list will be displayed, which is derived from the Sales orders screen (go to Order ➔ Entries ➔ Sales orders, select the relevant sales order, and then click Open). However, you can type a new e-mail address. If you want to send the delivery note to multiple e-mail addresses, insert a semicolon (;) between the e-mail addresses.
Note: Changes made to the e-mail address will not be reflected in the debtor maintenance (go to Finance ➔ Accounts receivable ➔ Maintain, select the relevant debtor, and then click Open) but the changed e-mail address will be reflected in the Address data screen (go to Order ➔ Entries ➔ Sales orders, select the relevant sales order, click Open, and then click the Email icon at the Ordered by, Delivery to, or Invoice to field in accordance to the selected recipient (Debtor, Delivery debtor or Invoice debtor) at the E-mail option list).
Type the subject of the e-mail. This information is mandatory. The debtor’s reference number, as defined in the sales order, is displayed below the Subject box.
Type the description of the e-mail.
Type or select a covering letter code to attach a covering letter with the e-mail. This is available only if PDF is selected at Store attachment as under the General section of Documents settings and the Use multiple layouts check box is not selected under the Fulfilment section of Order settings. For more information, see Overview of layouts.
This section is enabled only if the printing option Final is selected under the Print section.
Generate invoices
Select this check box to generate the invoice for the sales order. By default, this check box is selected.
The following fields are enabled only if the Generate invoices check box is selected.
Select this check box to generate and print invoices for only the delivered items in the sales order lines. For more information, see Why is the sales order invoiced completely despite enabling the setting “lines only” in the fulfillment screen?.
Type or select the start date and end date to generate and print invoices for order lines delivered at defined date(s). This field is enabled only after the Lines option is selected. By default, the All check box is selected for you to generate invoices for sales or service items fulfilled on any date.
Note: The filtering of the fulfillment date for an order is not applicable to a sales order text line. Upon the generation of invoice based on the defined fulfillment date, the sales order text line will be invoiced if the fulfillment date of the text line is earlier than or equals to the transaction date.
Type or select the selection code for the sales order.
Select this check box if you want the invoice to include sales order lines with “0” amount.
Select this check box to print the generated invoice.
The current date is displayed. This box cannot be edited.
This check box is disabled for the printing of delivery notes.
Type or select a layout for the delivery notes. By default, the delivery note layout displayed is based on the Delivery note defined at System ➔ General ➔ Settings, in Document settings. This information is mandatory.
Note: This field is available only if you have not selected the Use multiple layouts check box at System ➔ General ➔ Settings, in Order settings, under the Fulfilment section.
Type or select a collective layout for the delivery notes. This information is mandatory. You can define collective layouts for delivery notes at System ➔ Logistics ➔ Layouts ➔ Multiple layouts for delivery notes. For more information, see Overview of collective layouts for logistics.
Note: This box is available only if you have selected the Use multiple layouts check box at System ➔ General ➔ Settings, in Order settings, under the Fulfilment section.
Type the number of copies of the delivery notes you want to print. This information is mandatory and should be between 1 and 99.
Select this check box if you want to print packing lists.
Note: This check box is available only if the printing option Final is selected under the Print section.
Type or select a layout for the packing lists. By default, the packing list layout displayed is based on the Fulfilment defined at System ➔ General ➔ Settings, in Document settings. This information is mandatory.
Note: This field is enabled only if the Packing list check box is selected.
You can type additional information for the delivery note in the Free text line 1, Free text line 2, and Free text line 3 fields. These fields are enabled if the Free text lines check box under the To be printed section is selected.
Select this check box to add remarks to the delivery note. Once this check box is selected, the Free text lines 1, Free text lines 2, and Free text lines 3 fields under the Options section will be enabled.
Select this check box to include sales order lines that have a delivery date later than the sales order date to be printed on the delivery note. For example, if the sales order date is January 20, 2006, the fulfillment date for Item A is on January 20, 2006, and the fulfillment date for Item B is on January 23, 2006, Item B will also be printed on the delivery note if this check box is selected.
Select this check box if you want sales order lines that are realized (completed) to be printed on the delivery note.
Select this check box to combine the same items with the same sales order information into one line on the delivery note. Only the same sales items with the same information such as fulfillment date, sales price, and other information (except quantity) can be combined.
Select this check box to include items with the quantity of “0” in the delivery note.
Select this check box for cash payment or any other entries that are not matched to any invoice or payment (payment for the sales order has not been made).
Note: If this check box is not selected, only the total payment amount for the sales order will be displayed on the delivery note.
Click this to hide or display the Info section in this screen.
Click this to view the delivery note before printing.
Note: The Preview button will be disabled for drop ship sales orders.
Click this to print the delivery note, and/or generate and print the invoice for the selected sales order.
Click this to exit.