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Entering payments and receipts

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Cash flow ➔ Entries ➔ Cash flow

Introduction

Every company needs to make a cash flow entry, be it a payment or receipt. This is done to keep track of all incoming and outgoing cash. This screen allows you to enter payments or receipts. For payments, a negative amount must be entered since payments are considered as cash-out transactions, and positive amount for receipts since receipts are considered as cash in transactions.

What version are you using?

The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I create payments or receipts?

  1. In the Cash flow screen, click New.
  2. Define the fields.
  3. Click Save.

How do I view the completed transactions based on the internal reference numbers?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Our ref..

How do I view the completed transactions based on the customer reference numbers?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Your ref..

How do I view the details of the creditors or debtors?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Debtor (for more information, see Creating and maintaining accounts receivable) or Creditor (for more information, see Creating and maintaining accounts payable).

Keep in mind: The Debtor button is displayed only if payment is entered and Creditor button is displayed only if receipt is entered.

How do I view the creditor or debtor cards?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Card. For more information, see Viewing creditor cards or Viewing debtor cards.

How do I print the payments or receipts?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Print.
  6. Define the fields.
  7. Click OK.

How do I view the previous payment or receipt transactions?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Previous.

Keep in mind: The Previous button is available only if the entry is unmatched.

How do I view the next payment or receipt transactions?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Next.

Keep in mind: The Next button is available only if the entry is unmatched.

How do I view the allocated entries?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Search under the Matching & Processing section. For more information, see Searching for invoices.

How do I match the payments or receipts?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Match to invoices under the Matching & Processing section. For more information, see Matching payments or receipts to invoices.

How do I book the costs?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Book costs under the Matching & Processing section. For more information, see Booking of costs.

How do I remove the name, code, and address of a debtor or creditor?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Unallocate under the Matching & Processing section.

Keep in mind: The Unallocate button is enabled only if the cash flow transaction has been allocated to a debtor or creditor.

How do I remove the matched payments or receipts from the invoices?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Unmatch under the Matching & Processing section.

Keep in mind: The Unmatch button is enabled only if the payment or receipt has been matched to the respective invoice.

How do I automatically match the cash flow transactions?

  1. In the Cash flow screen, define the search criteria.
  2. Click Refresh.
  3. Select the required cash flow entry.
  4. Click Edit.
  5. Click Interbank under the Matching & Processing section. For more information, see Interbank transfers.

Fields

Buttons

Related documents

 

     
 Main Category: Attachments & notes  Document Type: Online help main
 Category:  Security  level: All - 0
 Sub category:  Document ID: 13.757.916
 Assortment:  Date: 26-09-2022
 Release:  Attachment:
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