Introduction
Apart from Our Reference, Your Reference is also used to refer to your business transactions. Generally, Your Reference is a reference number for other parties who are dealing with you in the transactions.
Description
In a sales transaction, the invoice becomes the source document and the invoice number becomes the Our Reference in the sales journal. In this example, Your Reference will be the number of the Purchase Order created by your customer for this transaction. Based on Your Reference number, your customer could call and ask for the status of a particular order. Instead of searching for all orders placed by this customer, you can directly go to the specific order by filtering the orders using Your Reference.
Meanwhile, in a purchase transaction environment, the number printed on the purchase invoice sent by your supplier will become Your Reference when you record the transaction in your purchase journal. This means the invoice number will become your supplier’s reference for this transaction. However, you still use the Our Reference number when recording this transaction in the purchase journal for your own archive purpose. See Related documents: Our Reference to know more about the use of Our Reference. With this system, you can use the Our Reference and Your Reference numbers to record and trace the whole cycle of the business transactions.
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