Exact Globe+

Overview of journals

Menu path

System > Finance > Journals

Introduction

Journals, which are also known as books of original entry, are used to systematically record all accounting transactions as they occur and prior to having them entered in the general ledger. Journals organize information chronologically and by transaction type, for instance, receipts or disbursements.

This overview displays all the journals created. On this screen, you can create, maintain and recode the journals.

What version are you using?

The information in this document is applicable to product update 502 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I view journals?

1. Define the criteria.
2. Click Search.
3. Select a journal, and then click Open.
4. Click Close to exit.

How do I create journals?

1. Click New to create a journal entry.
2. At Journal number and Description, type the number and description of the journal respectively. These are mandatory.
3. At Account number and Unallocated, type or select the appropriate general ledger accounts. These are mandatory.
4. Fill in other information, if required.
5. Click Save.
6. Click Close to exit.

How do I delete journals?

1. Define the criteria.
2. Click Search.
3. Select a journal, and then click Delete. A message will be displayed asking for confirmation of the deletion.
4. Click Yes to continue. Once the journal is deleted, the Delete master data screen will be displayed.
5. Click Close to exit.

Keep in mind: Only journals that do not have entries or financial transactions linked can be deleted.

How do I recode journal numbers?

1. Define the criteria.
2. Click Search.
3. Select a journal, and then click Recode. The Recode screen will be displayed.
4. At New value, type the preferred journal number.
5. Click Recode. Once completed, a message will be displayed to confirm the success of the recoding process.
6. Click OK.

How do I add journal roles?

1. In the System > Finance > Journals screen, click Journal Role.
2. Type the role at Journal Role. This field is mandatory.
3. Type the description of the journal role at Description.
4. Click the Journal tab.
5. Click the icon to add a journal.
6. Click Save. For more information, see Adding journal roles.

Related documents

• Adding journal roles
• Creating and maintaining journals