Posting journal entries is one of the most important steps in the financial administration process as it records the financial facts into the system. An overview of journal entries displays all entries for the relevant journals such as purchase, sales, bank/cash, and general journal. You can also choose to display unprocessed, processed, and voided entries in the overview.
The information in this document is based on product update 404. If you have versions lower than this, certain features explained here will not be applicable.
Select the preferred range by Date or Reporting date, and then type or select the date range. Select the All check box to display the journal entries for all dates.
Note: In general journals, the Total column is not displayed.
Select this check box to enable the Unprocessed, Processed, and Void check boxes. When this is selected, the Entries, Last entry date, and Total columns will be displayed.
Note: This check box is disabled once you have clicked Zoom to view the entries in a journal.
Select this to display all entries that have not been processed.
Select this to display all processed entries.
Select this to display all canceled or voided entries.
Click this to display the respective journals based on the defined criteria.
Click this to import the XML file of the respective journals in UBL and fInvoice format. For more information, see Using electronic file to create purchase journal entries.
Note: This button is available at Finance à Entries à Purchase.
Click this to view the complete transaction of the selected entry. For more information, see Viewing transactions.
Note: This button is only enabled when you browse a selected journal to view its journal entries.
Click this to start the import process and display the Import screen. For more information, see Overview of importing account statements.
Note: This button is only available at Finance à Entries à Bank/ Cash.
Click this to cancel the selected entry or entries. A message “Void entries? Note: Entries originated from logistics will not be voided” will be displayed. Click Yes to continue the void process or click No to exit.
Note: This button will be disabled:
Click this to display the entries of the selected journal. This button is disabled when you open by the specific entry.
Click this to return to the journals listing. This button is only enabled when you browse a selected entry.
Click this to delete the journal entry. A message will be displayed to ask whether you want to delete the selected journal entry. Click Yes to delete the journal entry or No to cancel the deletion.
Click this to open and edit the selected journal entry. This button is only enabled if you have selected a journal.
Click this to create a journal entry.
Note: This button will be disabled if you do not have the Edit/ Maintain right to the specific journal. The Edit/ Maintain right can be assigned to a user under the Rights tab of a selected journal at System à Finance à Journals.
Click this to exit.