To process a stock count, go to Inventory ➔ Warehouse Management ➔ Counts and then click New. In the Counts screen, select the relevant criteria to filter the required items, and then click New.
During the stock count process, you may find that the actual stock quantity in the physical inventory does not match the current stock quantity in the system. A positive stock count occurs if the actual stock quantity is more than the current stock quantity. A negative stock count occurs if the actual stock quantity is less than the current stock quantity. You can process the results of your stock count so that the system can adjust the current stock quantity to reflect the actual stock quantity. For more information, see Creating and viewing stock counts.
The screen with the S/B column will be displayed if you have cleared the Warehouse locations check box under the Fulfillment section in Inventory settings. For more information, see Inventory settings.
However, another screen will be displayed with the Loc column if you have selected the Warehouse locations check box under the Fulfillment section in Inventory settings.
You can further filter the items that you want to display by defining the project, description, and general ledger account. A list of options will be displayed when you click at Project. From the list, make a selection and click Select.
By default, the entry number of this stock count transaction will be displayed. This is automatically updated and cannot be modified.
By default, the reference date specified earlier will be displayed. This is automatically updated and cannot be modified.
Type or select a project or create a project for the new stock count.
Type a description for the new stock count.
Type or select the general ledger account that you want to use to record the transactions for the stock count. When a stock count is processed for an item, the following transactions will be created:
Note: This is enabled only when the Use Cost of goods sold check box is cleared.
Select this check box if you want to use the cost of goods sold account to credit the stock count transaction.
This displays the code of the corresponding items. This information cannot be edited.
This displays the description of the corresponding items. This information cannot be edited.
This column displays the total stock quantity in the warehouse. This information cannot be edited.
Type the additional quantity for positive stock counts or the discrepancy quantity (negative quantity) for negative stock counts. Once entered, the New column will be updated accordingly and the Counted check box in the Counted column will be selected.
Note: This cannot be edited if you register the stock counts for the respective items in the relevant warehouse location, in the Loc column.
This column displays the new stock quantity in the warehouse. The new stock quantity is the total of the current quantity and the difference quantity in the warehouse.
Note:
This displays the sales unit registered in the corresponding item maintenance card. This information cannot be edited.
This check box will be automatically selected when you type a figure in the Difference column. Once selected, the Process check box will be enabled.
If this is a serialized or batch item, click in the S/B column to define the serial/batch number for any additional or discrepancy quantity.
Since it is not necessary to select any serial or batch number when the New column is set to zero, the S/B column will be disabled accordingly.
Click in the Loc column to register the stock counts for the respective items in the relevant warehouse location. For more information, see Registering stock counts per warehouse location. Once you register the stock count in the relevant warehouse location, the Difference and New columns cannot be edited anymore.
This displays the general ledger account to be used for the stock change account as defined in the Financial tab of the item maintenance card. This information cannot be edited.
The settings in Inventory settings determine the stock count difference allowed for negative stock counts. The stock count difference for positive stock count is not affected.
Enrichment is a process to manually reserve items in a sales order by specifying the warehouse location, serial/batch number, or quantity. For more information, see Enriching items in sales orders.
Click this to generate a preview of the stock count items in the stock check report.
Click this to process the stock count and generate a preview of the stock count report.
Click this to exit without processing.