Exact Globe+

Creating and maintaining item groups - Purchase tab

You will see this screen by clicking the Purchase tab when you are creating or maintaining an item group. Under this tab, you can define the general ledger accounts to be used in the purchase-related transactions for the item group.

Description

Stock account

Type or select the stock account. You will use the account to record stock of items that belong to this item group.

Price differences account

Type or select the price differences account. You will use this account to record price differences of items that belong to this item group.

At Stock account, if you change the stock account for an existing item group, you will see the warning message and the consequence of this action. Click OK to continue. After clicking Save to save the new stock account, a confirmation message will pop up. If you click No, only the stock account of this item group will be changed and not the stock account of items in the group. If you click Yes, the stock account of all items in this item group will be updated. In addition, you will see the Stock ledger conversion screen after you have clicked Yes if there are transactions involving the item group in closed periods. The Stock ledger conversion screen has the following options:

Create stock position adjustment entries for transactions in closed periods - Select this if you want the system to create entries to adjust the stock position for transactions in closed periods following the usage of a new stock account.
Do not create stock position adjustment entries for transactions in closed periods - Select this if you do not want to create the adjustment entries for the stock position for transactions in closed periods.
Entry number - This displays the entry number for the stock position adjustment entry to be created. You cannot edit the entry number.
Transaction date - Type or select the transaction date for the stock position adjustment entry. By default, it will show the first date of the open period.
Description - By default, the system will show the description for the stock position adjustment entry based on the old and new stock general ledger account. However, you can change the description.
Item section

Item - Type or select the range of items or an item which the stock account will be recoded in open periods and the stock adjustment entries for closed periods will be created. Select the All check box if you want the stock account to be recoded in open periods and stock adjustment entries in closed periods to be created for all items.
Status - Select the status of items which the recoding of the stock account for items of the selected status will be performed in open periods and the stock adjustment entries for closed periods will be created. There five available options are Active, Blocked, Discontinued, Inactive, and Future. You can select more than one status.

Assortments section

If you have defined the assortments of items in Inventory/Items/Assortments, you can select the assortments of items to perform the recoding of the stock account in open periods and to create stock adjustment entries for closed periods for the selected assortments.

Note: The Entry number, Transaction date, and Description fields as well as the Item and Assortments sections will only be available if you select Create stock position adjustment entries for transactions in closed periods.

Button

Process

Click Process and the system will change the item’s old stock account to the new stock account. All transactions registered with the old stock account in open periods will be recoded to the new stock account and stock position adjustment entries for closed period transactions will be created.

Cancel

Click Cancel to cancel the recoding of the old stock account to the new stock account.