This page displays the account payable report. You can view the report by defining one or more of the following criteria.
To view the account payable report, function rights 206 – View reports for customers and resellers balance list, A/R, aging and revenue report and 303 – View creditor balance list (suppliers) are required. Users with the General manager, Controller, F&A staff, Customer manager, or Reseller manager role have these function rights.
For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh and then click the required link under the Role column.
Click this to display the report based on the defined criteria.
Click this to refresh report based on the last defined criteria.
Note: You will see this button after clicking the Show button.
Click this to clear the defined criteria.
Click this to exit.
Select the report to be displayed. The reports available are:
Type or select the division of the reports to be displayed. For more information on divisions, see Overview of Divisions.
Type or select the reference date of the reports to be displayed.
Note: This box is available only if the Balance list option or Aging analysis option is selected at Report.
Type the reference number range to display the report with the entered numbers. This is the reference number of the purchase invoice. You can leave this box blank to display the report with any reference number.
Select the range for the report. The options are:
Type the age range for the report. This is the number of days payment is overdue. You can leave this box blank to display the report with any overdue payment.
Type or select the payment due date range to display the report with the selected due date range. You can leave this box blank to display the report with any payment due date.
Type or select the account payable to be displayed. You can leave this box blank to display all the accounts. For more information on how to create and modify accounts, see Creating and Modifying Accounts.
Note: This box is available only if the Purchase invoices option is selected at Report.
Select Active, Blocked, Inactive, Pilot, Reference, or Passive to display the report of accounts payable with the selected status You can also leave the box empty to display the report of accounts payable with any status. For more information on account statuses, see Searching for Accounts.
Type the aging categories to be displayed for the accounts payable.
Note: This box is available only if the Aging analysis option is selected at Report.
Click at the title bar to customize the fields or sections. You can add or remove existing criteria based on your preferences by selecting or clearing the relevant check boxes. Click Save to save the settings, Default to reset your selections to the default setting, or Close to exit without saving. Take note of the following fields/sections:
Define the relevant information such as warehouse, general ledger account, and your reference number.
Define the relevant account information such as manager, continent, type, classification, country, and region.
Define the relevant amount information such as currency, amount, and factor.
Select the factor to be displayed. This factor refers to how you want the amounts to be displayed. For example, if the amount of the purchase invoice is “1,000” and the “1,000” factor is selected, the amount will be displayed as “1”.