Financial à Reports à G/L Accounts à Chart of Accounts
Financialà Setup à Master data à G/L Accounts
At this page, you can set up or modify the general ledger accounts by division.
To create division general ledger accounts, function right 12 – Maintain division G/L is required. Users with the General manager and Controller roles have this function right.
Notes:· For more details on function rights, go to System à Security à Function rights.· For more details on roles, go to System à Setup à Security à Roles.
The information in this document is based on product update 248.
1. In the Financial: Chart of accounts page, select Division at Report in the Criteria section.
2. Click New.
3. Define the fields in the G/L Account (Division) page.
4. Click Save.
Keep in mind: All fields with the “!” icon are mandatory.
1. Go to Financial à Setup à Master data à G/L Accounts.
2. Select Division at Report in the Criteria section.
3. Type or select a division at Report in the Criteria section.
4. Click Refresh.
5. Select an account under the G/L column.
6. Click Edit.
7. Edit the field(s).
8. Click Save.
Keep in mind: Some of the fields cannot be edited once the division general ledger account has been saved.
5. Select the check box of the account that you want to delete.
6. Click Delete.
7. A message “Are you sure you want to delete this record?” will be displayed.
8. Click OK.
1. In the Financial: Chart of accounts or Financial: G/L Accounts page, click Recode.
2. In the Source section, select the Corporate or Division option at Report.
3. Type or select the general ledger account that you want to recode at G/L.
4. In the Target section, type the new general ledger account number at G/L.
5. Click Update.
6. A message “This process may take some time. Continue?” will be displayed.
7. Click Yes.
1. In the Financial: Chart of accounts or Financial: G/L Accounts page, click Merge.
3. Type or select the general ledger account to be merged at G/L.
4. In the Target section, type or select the general ledger account number at G/L.
Click this to save the created general ledger account information.
Click this to save the general ledger account information and create a general ledger account.
Click this to exit.
The following buttons are available if you are editing the general ledger accounts.
Click this to delete the selected general ledger account. A message "Confirm: Delete?" will be displayed. Click OK to delete the general ledger account or Cancel to exit.
Click this to modify the general ledger account number. For more information, see Recoding general ledger accounts.
Note: This button is available only if you have cleared the General ledger check box at System à Setup à Central Master Data Management à Settings.
Click this to combine the information of the general ledger accounts. For more information, see Merging general ledger accounts.
By default, the division displayed is based on the option you select at Report when you display the chart of accounts. For more information, see Displaying chart of accounts.
Type a general ledger number for the general ledger account. This is a unique number. A general ledger number is normally used to differentiate the available general ledger accounts. This is mandatory. You can type up to a maximum of nine digits.
Note: This is enabled only if you are creating a general ledger account.
Type the description for the general ledger account. The description that you create is used as a reference in the respective reports to easily identify the available general ledger accounts.
Select B/S or Profit & Loss to determine the type of general ledger account you are creating.
Note: It is important that you select the correct type of general ledger account as this setting will determine whether the financial entries of the general ledger account is registered to the balance sheet or profit & loss statement.
At Debit/Credit, select Debit, Credit, or None to indicate the type of entry for the general ledger account. This determines which side the balance of the general ledger account should be presented. This is displayed at the balance sheet or profit & loss statement.
For example, when you select Debit for a general ledger account and the balance is negative, the system will always display the general ledger account at the debit side of the balance sheet or profit & loss statement. When you select None, the system will always display the negative balances at the credit side and positive balances at the debit side.
Select one of the following subtypes for the general ledger account:· Asset account · Bank account · Cash · Creditor account · Debtor account · Expense account · Neutral account · Revenue account · Stock account · VAT account· Customer account· Neutral account· Vendor account
Note: The Customer account, Neutral account, and Vendor account subtypes are available if B/S is selected at Type. However, these subtypes are available only if you have selected the General ledger check box at System à Setup à Central Master Data Management à Settings.
Select this check box if you want the selected subtype to be the default.
Note: This check box is available only if you have selected the General ledger check box at System à Setup à Central Master Data Management à Settings.
Type or select a document number to attach a document to the general ledger account if required. The document that you attach here is normally the guidelines on how to use the created general ledger account.
Note: You will need to create the related documents before you can attach them to the relevant general ledger account(s).
Type or select a general ledger account number to link a corporate general ledger account to the created division general ledger account.
Select this check box to block the general ledger account you created.
Select this check box if you want to view the notes for the general ledger account.
Select this check box if VAT does not apply to the general ledger account.
Select this check box if you want to group and display the financial entries linked to the general ledger account by period in the general ledger card.
Select this check box to link two or more transactions together for reconciliation purposes in the general ledger card.
Select this check box to allow the revaluation for the general ledger account. A revaluation or adjustment on the values of assets and liabilities is made whenever there are differences in the exchange value of a currency.
Select this check box to allow intercompany transactions for the general ledger account. With intercompany transactions, you can link the general ledger accounts of one company to the general ledger accounts of another company. Entries made in one general ledger account will then affect the balance of the linked general ledger account in the other company.
Select the Quantities, Item, Person, and/or Project check boxes to specify the mandatory fields that need to be filled in when creating or processing financial entries for the general ledger account.
Note: This section is available only if you have selected the General ledger check box at System à Setup à Central Master Data Management à Settings.
Select a cash flow statement for the general ledger account. By default, Assets is displayed.
Select the invoice register type for the general ledger account. Select N/A if an invoice register type is not required for the general ledger account. By default, N/A is displayed.
Select a tax code for the general ledger account.
Select the type of expense account for the general ledger account. Select No BWA-Class if an expense account is not required for the general ledger account. By default, No BWA-Class is displayed.
Select how you want the chart of accounts to be displayed. By default, Standard is displayed.
Type the tax amount for non-deductable tax for the general ledger account.
Select the tax account for non-deductable tax for the general ledger account.
Select the type of tax return for the general ledger account. Select N/A if a tax return is not required for the general ledger account. By default, N/A is displayed.
Select the tax category for the general ledger account. Select N/A if a tax card is not required for the general ledger account. By default, N/A is displayed.
Type or select a journal account for the period closing of the general ledger account.
Select a subcategory for each category. You can have up to 10 categories displayed depending on active categories at Financial à Setup à Master data à Categories. For more information, see Modifying general account category.
This section allows you to define additional information such as free fields for the general ledger account. You can fill in additional information of the general ledger in the free fields defined. The descriptions of free fields can be changed according to your needs.