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Creating and maintaining Intrastat for purchase journal entries

This screen will be displayed when creating or modifying purchase journal entries if these requirements are met:

The Intrastat registration for purchases and sales have been enabled (the INTRASTAT registration for purchases and INTRASTAT registration for sales check boxes are selected under the INTRASTAT settings at System ➔ General ➔ Settings) and the mandatory information has been filled in under the INTRASTAT settings.
The purchase journal entry at Financial ➔ Entries ➔ Purchase is filled in with an item that requires Intrastat. An item requires Intrastat if the Intrastat: Enabled check box is selected at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item) under the Financial tab in the Enter INTRASTAT data section.
The creditor filled in under the Creditor column is from another European Union (EU) country.
The item must be filled in under the Item cd. column.
The general ledger account filled in under the G/L column is similar to the general ledger account filled in for the item at Stock at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item) under the Financial tab in the Financial section.
The setting for INTRASTAT: Financial Entries? under the Setting: Dialog section when you click Columns at the toolbar in purchase journal must be defined as Yes.

This screen allows you to enable or disable the Intrastat for the particular item, or fill in or modify the Intrastat data on the selected purchase journal entry.

Fields

Creditor

This displays the code and name of the creditor.

Intrastat: Enabled

Select this check box to specify that Intrastat is required for the particular item. Clear this check box if Intrastat is not required for this particular item. If you clear this check box, all other fields will also be disabled.

Purch./Sales

This displays the transaction type.

Invoice number

This displays the invoice number of the particular purchase journal entry.

Artcode

This displays the code of the item in the selected purchase journal entry line.

Quantity of items

This displays the number of items purchased for the item in the selected purchase journal entry line.

Date

This displays the date that the purchase journal entry is filled in.

Currency

This displays the currency code of the item.

Exchange rate

This displays the exchange rate of the currency.

Invoice value

This displays the value of the item to be invoiced.

Invoice data section

Statistical code

Type or select the statistical number for the items. These numbers are used by the Central Statistical Office to define the items that are being imported or exported. By default, the statistical number displayed is based on the Statistical nr. defined at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item) under the Financial tab in the Enter INTRASTAT data section. This is mandatory.

Statistical units

Type the number of units of the selected item to be exported. By default, the number of units displayed is based on the Statistical units defined at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item), under the Financial tab in the Enter INTRASTAT data section.

Net weight

Type the total weight of the selected item to be exported. By default, the net weight displayed is based on the Net weight defined at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item) under the Financial tab in the Enter INTRASTAT data section.

INTRASTAT data section

The fields displayed in this section may differ depending on the legislation used.

Country of origin

Type or select the country code to specify where the items are imported from. Only European Union countries that are activated will be displayed for selection. You can activate countries at System ➔ General ➔ Countries ➔ Countries.

System

Type or select the import or export system that is applicable to the transaction of items to be registered. The import or export system is used by the statistical authorities to differentiate normal items flow from special items flow. By default, the information filled in is based on the option selected at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. This is mandatory. You can create the Intrastat system at System ➔ Logistics ➔ Intrastat ➔ Systems.

Transaction A

Type or select the search code transaction A for the selected item to be exported. By default, the information filled in is based on the option selected at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. This is mandatory. You can create the Intrastat transactions at System ➔ Logistics ➔ Intrastat ➔ Transactions A.

Transportation

Type or select the type of transportation used for moving the goods in or out of the country. By default, the information filled in is based on the option selected at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. This is mandatory. You can create the Intrastat transportation at System ➔ Logistics ➔ Intrastat ➔ Methods of transportation.

Buttons

Cancel

Click this to close the Enter INTRASTAT data screen. The information filled in will not be saved.

Close

Click this to return to the purchase journal entry.