Finance Manual - [File, Company settings, Cheques & bill of exchange]
[File, Company settings, Cheques & bill of exchange]
- Before defining the settings, you must define general ledger accounts and journals. See
Creating general ledger accounts. See Creating journals. See Creating cheque and bill of exchange
codes.
General tab
Group outstanding items
You can choose if you want to group outstanding items or not. There are three
possibilities: 'Request', 'Always' and 'Never'. If you choose 'Always', the
outstanding items are grouped automatically. If you choose 'Never', the
outstanding items will not be grouped. If you choose 'Request' you are asked to
choose if you want the items to be grouped, when you select them in [Banking,
Cheques & B/E payment debtors/creditors, Select outstanding items]. You can
also choose if you want to group outstanding items, for each debtor/creditor
personally. This you can do in [Debtors/Creditors, Master data, Maintenance
debtors/creditors], 'Payment' tab. See Entering company initiated bills of
exchange in debtor accounts. This preference will always overrule the
setting.
Default bank journal
You can fill in a bank journal number. This number will also be suggested
when you receive a cheque or a bill of exchange in [Banking, Cheques & B/E
payment debtors/creditors, Receive cheques & B/E's].
Direct to bank entries
At company level: all bills of exchange entries referring to bank entries can
either be directly made in a bank journal (directly on bank general ledger
account) or on a general journal (using a transit general ledger account). The
bank entry will only be definitely made when bank statement is received.
B/E number in reference
Enable this setting if you want the number of the bill of exchange presented
in the reference.
Default payment method
Here you can choose the payment method. This payment method will also be
suggested on the selection screen in [Banking, Cheques & B/E payment
debtors/creditors, Select outstanding items].
Default cheque & B/E code
Here you can choose the cheque and bill of exchange code. This cheque and
bill of exchange code will also be suggested on the selection screen in
[Banking, Cheques & B/E payment debtors/creditors, Select outstanding
items].
Enter general B/E limit
If you enable this setting, the general bill of exchange limit, entered in
'General credit limit amount', will be displayed in the printing screen
[Banking, Cheques & B/E payment debtors/creditors, Print cheques &
B/E's]. If you disable this setting, the limit will be used, but not displayed
in the printing screen.
General credit limit amount
If the account is entered, it will be displayed in the printing screen, if
'Enter general B/E limit' is enabled. It will not be displayed if 'Enter general
B/E limit' is disabled, but the amount will nevertheless be used.
Use limit per debtor/creditor
Enable this setting to impose limits per debtor or creditor. These limits are
used when you print cheques and bills of exchange. Once this setting is enabled,
it overrules the general limit.
Debtor tab
Create entry in suspense account debt to bank
Enter the 'Bank' if you have enabled this setting. This account
represents the debt to the bank when bills of exchange are discounted. You can
use this account instead of entering the debt directly in a bank account or in a
'Payment in transit' account, until the bank statement shows the payment.
Print cheque on remittance
Enable this setting if you want to include cheques in a remittance to be
cashed. An additional register is created for these cheques.
Use suspense account cheque
Enter the cheque suspense account and the B/E bank suspense journal, if you
enable this setting. By choosing this setting, the entries will be created in
above mentioned account and journal.
Outstanding bill of exchange
The accounts in which the amounts should be entered when the bill of exchange
procedure has been initialized and the first journal entries have been created.
The outstanding item for this debtor/creditor disappears and the debt will be
registered.
B/E to be cashed
This is the account in which the amounts should be entered, when the bank
discounts the bills of exchange.
B/E to be discounted
This is the account in which the amounts should be entered when the
remittance is sent to the bank, together with a list of bills of exchange to be
paid on the due date.
B/E discounted
This is the account in which the amounts should be entered at the moment the
bank discounts the bills of exchange.
B/E bank suspense account
This is the account in which an amount is entered for the time it takes the
bank to entered the amount from your debtors account into your own account.
Cheque suspense account
The entries will be created in this account, if the setting 'Use suspense
account cheque' is enabled.
Bill of exchange journal
In these journals the entries are generated automatically. It is useful to
define one journal for debtors and one journal for creditors. The journals can
be defined in [Ledger, Master data, Maintenance, Journals]; select {General} in
'Journal' and enable 'Bill of exchange'.
B/E bank suspense journal
Entries will be created in this journal, if the setting 'Use suspense account
cheque' is enabled.
Bill
This is the bill of exchange number to be assigned when the bill of exchange
is printed. This number can be used as an internal number to locate the bill of
exchange data.
B/E remittance number
This is the number assigned to the next remittance you want to create.
Miscellaneous tab
Here you can select which settings you want to see on the selection screen
and the printing screen, by enabling them. You can see the last two settings on
the printing screen, if you disable 'Trial print'.
Finance Manual > Contents
> Working with
cheques and bills of exchange > Defining package settings
XOneEightZeroX
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
06.840.473 |
| Assortment: |
Exact Financials (v3)
|
Date: |
04-10-2006 |
| Release: |
|
Attachment: |
|
| Disclaimer |