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Excel Add-in: Explanation of function CU_SUB_CLASS

Introduction

With the CU_SUB_CLASS (sub_class_code;cu;co;FY;period;balance_type;value;calc;reportdate) function, you can include amounts for a cost unit by sub-classification or group of sub-classifications in the worksheet.

Fields

Company

Select the administration from which you want to retrieve the Exact data. If you select Default, the data will be taken from the default company. If you select a company, the data from the selected company will be displayed.

The advantage of not selecting a company is that the same report can be used for each company. You only need to change the default company to get the right data.

Function

Select the function you want to use. In this case "CU_SUB_CLASS".

Sub-classifications

Select the sub-classification (Category 2), for which you want to see the balance. Select multiple sub-classifications as follows: 001:230. In this case the balance for sub-classification 001 through 230 will be displayed.

Cost unit

Select the cost unit for which you want to see the balance. Select multiple cost units as follows: a:bzzzz. In this case the balance for all the cost units that begin with an 'A' or a 'B' will be displayed. If you leave the field empty, the balance for all the cost units will be included.

Financial year

Select the financial year for which you want the amounts to be displayed. Only amounts that have been entered on dates up to and including this financial year will be included.

Period

Type the period for which you want the amounts to be displayed. Only amounts that have been entered on dates up to and including this period will be included.

Unprocessed

You can retrieve information after entry. This means that information from unprocessed entries will also be displayed (unprocessed= 1; processed= 0).

Value

Select which value you want to have displayed in the worksheet. You have the following options:

• Debit (1): the total of the amounts debited
• Credit (2): the total of the amounts credited
• Balance (3): the balance of the debit total and the credit total
• Positive (4): same as the balance, but only positive values are displayed
• Negative (5): same as the balance, but only negative values are displayed (as positive values)
• Quantity (6): The quantity (as entered) is included

Calculation method

Indicate which calculation method should be used. You have the following options:

• Period figures (1): Only the figures from the selected period will be displayed, in the default currency
• Cumulative (2): The cumulative amount, so all the transactions up to and including the selected period in the default currency

Date

Entries up to and including the date entered will be included.

Range

Select the date or reporting date that should be used when selecting the information. If this field is left empty, the value from the settings will be used. This setting concerns the date field described above.

CU_SUB_CLASS("001:230";"ABON";100;2002;"12";1;3;2;"31/12/2002";2)

The cumulative balance 'after entry' for the 'ABON' cost unit, sub-classifications 001 through 230, through financial year 2002 and period 12 with reporting dates through December 31, 2002, for company 001 will be included in the worksheet.