Make a selection of sales invoices that you want to approve or disapprove. See [Processing functions]. Some of the fields/buttons may differ depending on the functionality. The additional fields/buttons are described here.

Criteria tab

Approve / Disapprove

Select the desired action by clicking the down arrow at the button. You can select one of the following options:

• {Approve} - When you select this option and you have selected the 'Show first' check box, you will have to click the 'Approve' button in the next screen after selecting the invoices to approve them. Once invoices are approved, you can print the final copies of the invoices.
• {Disapprove} - When you select this option and you have selected the 'Show first' check box, you will have to click the 'Disapprove' button in the next screen after selecting the invoices to disapprove them. Once invoices are disapproved, you can change the details of the invoices and select them for approval again.

Consequences

• After approval, you can print the invoices in [Sales: Processes, Sales invoices, Sales invoice printing].
   
• You can change or correct an approved invoice that has not been printed yet, but you have to disapprove the invoice first before you can change it. After changing it, you will have to approve the invoice again.

Troubleshooting

• I want to change an invoice that is already approved. Do I have to cancel the approval?

  Yes, you will have to disapprove the invoice in the same menu path by selecting 'Disapprove'.