System settings - Field definition of general settings
Case Scenario
Menu path
System ➔ General ➔ Settings ➔ General Settings
Introduction
System Settings are important and must be defined accordingly
with relevant information that complies within the internal company's business
processes and that complies with the external government legislation. Basic
master information are setup and defined accordingly for each modules of Exact
Globe. Prior specifications of System Settings are mandatory and must be defined
before Exact Globe can be implemented to the end users.
Not only company information are setup, but Financial,
Logistics, HR & Security and General System Settings are also defined. Besides
these, Settings for each corresponding modules such as the Item Data Settings,
Order Settings, Document Settings, General Ledger Settings, Number Settings,
Bank Settings, Invoice Settings, Purchase Settings, Manufacturing Settings,
Payroll Settings, Project Settings, POS Settings, XML Server Settings, Intrastat
Settings are defined prior to using Exact Globe functionality properly. These
settings basically controls on how Exact Globe performs on its functionality.
These settings are described separately, one document for one
menu path settings, giving definition of use and meaning of fields maintained in
each Settings menu path.
Fields
Usage and field definition of the General Settings are
described here in detail. General Settings basically allows users to setup
currency information, setup of period year controls and activation of financial
period, specification of use of language, CRM settings and menu options. All
fields contained in the General Settings screen are described on its use and meaning
and how it controls the performance of Exact Globe functionality.
General Settings
Master Data - Standard
Default currency
Alphanumeric field with lookup button for selection of Currency Code. This is
the Currency Code used by your company according to the country's currency code.
Example, if your company is situated at Netherlands then currency code : EURO is
used, where else if your company is situated in Malaysia then currency code: MYR
is used.
Official documents
Drop down list box for selection of Language. This is the Language used for
the official documents in Exact Globe. The list of available anguages to select
are determined by the purchased Exact Globe License.
Exchange rate notation
2 radio buttons for selection of Exchange rate notations. The selected
exchange rate notation is used as the standard notation for currency exchange
conversion.
Master Data - Period and Year Control
Financial Year (Lowest, Highest,
Default)
3 numeric fields which displays
the lowest financial year, highest financial year and default financial
year. Lowest financial year is the Year when user started the use Exact Globe.
The Highest financial year is the Year until when Exact Globe can be used. It
is possible to generate more Financial Years for the future. Default financial
year is the Current used financial year in Exact Globe.
Period date calendar
Functional button for managing, generating, activating, and closing
financial year and period. Clicking on this button displays the Period date
calendar screen.
The above period date calendar screen lists all already
available user defined financial years.
Open
Clicking on this button opens up the Period Date Table
of the existing financial year. To retrieve the Period Date Table, highlight the
financial year and click on the Open button.
New
Clicking on this button allows user to define a New
Financial Year. To create new financial year, click on the New button. The
Period date table is displayed as shown in the example above, but period
for the new financial year is not yet generated. The next new financial year is
automatically pre-filled at the Financial year field. To generate periods for
the new financial year, click on the Generate button.
Start of financial year is pre-filled automatically. The
first month in financial year is also pre-filled automatically with value 1.
The following options are available:
- Define financial periods as months - Selecting this allows
financial periods to be generated as months. One month equivalent to one
financial period.
- Divide periods in date range
- Selecting this allows user to
divide selected date range for the entire financial periods. Thus a range of
date would be one financial period which may not be exactly one month period.
Start date is automatically pre-filled with the first date of
the new financial year. The end date is also automatically pre-filled with the
last date of the new financial period.
Copy
Selecting this allows user to generate financial
periods by copying from a specific financial year. When this option is selected,
the generate period date table provides option to select source financial year.
After making desired selections, click on the OK button. To
cancel generation of financial period click on the Cancel button.
When OK button is clicked, financial periods are generated
according to the selected options. Generated financial periods are displayed on
the Period date table. Now, click on the Save button.
Generate: 10 years (before); 20 years (after)
Selecting
this allows user to also generate financial years periods for 10 years before
the newly generated period and 20 more new financial years that are after newly
generated financial year.
Close periods
Selecting this allows user to Close the
periods being generated. Unchecking this will Open all generated periods.
Delete
Selecting this allows user to Delete the existing
financial year. To delete, select the appropriate financial year and click on
the Delete button.
To confirm deletion, click on the Yes button, otherwise to
cancel click on the No button.
Settings
Clicking on this button allows user to specify the
default current financial year and maximum entry period.
Close
This closes the period date calendar screen and
returns to the General settings screen.
To open closed financial periods, from the Period Date Table,
notice that lists of number of journals open and number of journals closed are
shown for each financial period.
To open or close the financial period, click on the
hyperlinked underlined number closed or opened.
To open a financial journal, select the closed journal.
Notice that the Reopen button is enabled. Click on the Reopen button. It is
possible to Reopen all closed period at one time, by Shift + Select all closed
period and click on the Reopen button.
To close a financial journal, select the opened journal.
Notice that the Close Period buttons is enabled and Reopen button is disabled.
Click on the Close Period button. To close all financial journals at one time,
press Shift + select all opened period and click on the Close Period button.
Clicking on the Back button saves changes and returns to the
Period Date Table screen.
Filter
3 radio
buttons. All displays all closed and opened financial journals. Close periods
displays only financial journals that are closed. Open displays only financial
journals that are open.
Check: closed periods
Drop down list box that allows
system to check for close period based on Reporting date or entry Date. When
reporting date is selected, by performing transaction at a closed reporting
date, then system prompts message that the period is closed. When date is
selected, by performing transaction of an entry date which is closed, then
system prompts message that the period is closed.
Process Profit / Loss
Drop down list box that allows processing of Profit & Loss by period or by
yearly. Selecting Period allows processing of Profit & Loss by Period. Selecting
Yearly allows processing of Profit & Loss by yearly.
Descriptions in list boxes
Description field 1
Alphanumeric field with lookup button for selection of Language. This would be
the language to be used in the descriptions list boxes.
Description field 2, 3, 4, 5
Alphanumeric field with lookup button for selection of another language. Thus
these fields allows usage of multiple languages in the description list boxes.
CRM
Request: Inactive
Drop down list box for selection of an Activity that will Inactive a customer
when that specific activity is performed on the customer. Leaving with selection
empty does not specify any activity to inactivate a customer.
Request: Lead
Drop down list box for selection of an Activity that will promote a suspect
account to Lead Account when that specific activity is performed on the Suspect
account. Leaving it with selection empty does not specify any activity to lead a
customer.
Rating
Drop down
list box for selection of Customer account rating. Rating 1 is the top level
rating, where else rating 7 is the lowest rating.
Sector
Drop down
list box for selection of Customer Account' s Sector.
Size
Drop down
list box for selection of Customer Account's Size.
Classification
Drop down list box for selection of Customer Account's
Classification.
Menu
Sneak Preview
Checkbox that allows to set the system to preview future menu path /
functionalities. Selecting this will display future menu paths in the system.
| Main Category: |
Attachments & notes |
Document Type: |
Support - On-line help |
| Category: |
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Security level: |
All - 0 |
| Sub category: |
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Document ID: |
30.049.643 |
| Assortment: |
Exact Globe
|
Date: |
01-04-2021 |
| Release: |
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Attachment: |
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| Disclaimer |