Exact Financials

Project Manual - Introduction

Introduction

About this manual

This manual describes the steps required to set up and maintain your accounting system in Exact Financials. The documentation is based on daily work situations.

Contents of the documentation

The main sections of the document are the 'Package introduction', the description of the accounting process and the 'Exact Encyclopedia'. Each of these sections provides information on a different level. Following is a brief description of these sections:

Package introduction (in this introduction)

This is a general overview of the package which will be particularly useful for the first time users and of the modules which can de used to extend the functionality.

Accounting process (other chapters)

The section between the Package introduction and the Exact Encyclopedia describes the accounting process. All steps are documented in a logical order based on daily routines. Also a number of distinct examples are included.

Each chapter describes a clear-cut step of the process. In the introduction, the contents of the chapter and the location of the particular chapter in the overall process are described. This is followed by a brief working procedure for all the topics dealt with in the chapter. Most of the steps in the procedure are explained in detail in the chapter.

For each topic, you will find a general explanation of the topic along with an explanation of the function(s) involved. These explanations also include field descriptions.

Exact Encyclopedia

The Exact Encyclopedia is included in the Exact System help file. The Exact Encyclopedia can be considered a blueprint of the entire Exact software, except for the system functionality such as user access control. It enables you to quickly gain a good understanding of the software and provides information on the accounting terms used in Exact Financials. The Exact Encyclopedia complements the description of the accounting process, and you'll often find references to the Exact Encyclopedia in the description of the accounting process.

Some of the information relates to other packages, also to packages that you may not have. This information may still be useful, for instance, if you plan to start using other Exact packages in the future. Note that Exact software is an integrated software: packages are often related and it is often possible to re-use data that was originally entered in another package.

References to functions

In the manual, functions are represented by 'paths'.  The paths will show you the way to access to a function and they are displayed as hyperlinks in the format of [Application: Menu1, Menu2, etc].  When you click on the hyperlink, it will show you the explanation of each field in the function.   

Example

In the Exact Finance manual, the quick inquiry function for debtors is referred to as [Finance: Debtors, Quick inquiry]. 

Use of the software

In Exact Financials the default Windows functionality is used. For more information consult the Windows manual.

On-line help in the software

In Exact Financials you can call up a help text by clicking the 'Question mark' at the right of the menu bar, followed by Index. Most of the help information is context-sensitive. This means that the text displayed on screen offers an explanation of the function that is currently active. If you call up the help text while no specific function is active, a table of contents is displayed. You can then quickly retrieve information on a specific topic simply by clicking at the topic.

Menu structure

Each Exact Financials package has its own menu. When you want to use a particular function, you should go to the corresponding menu.

Example

To activate the quick inquiry function for debtors in Exact Finance, firstly select [File, Menu, Finance] to go to the Finance application. Then select [Finance: Debtors, Quick inquiry].