Viewing asset cards
Menu path
Assets à Assets à Cards
Introduction
This screen displays the asset card. It displays the financial transactions that are related to the asset. You can also filter the transactions to show only those that are required. To view an asset card, go to Assets à Assets à Cards, select an asset and click Display.
What version are you using?
The information in this document is based on product update 408.
How do I search for the transactions of an asset?
- On the asset card, define the criteria.
- Click Refresh.
How do I export the transactions of an asset card to a Microsoft Excel sheet?
- On the asset card, define the criteria.
- Click Refresh.
- Click Export.
How do I maintain an asset?
- On the asset card, define the criteria.
- Click Refresh.
- Click Maintain. For more information, see Creating and maintaining assets.
How do I view, add, and edit existing notes for the transactions of an asset?
- On the asset card, define the criteria.
- Click Refresh.
- Select the required transaction.
- Click Note. You can also add a timestamp to the note by clicking Timestamp.
- Click Save, and then Close to exit.
How do I view or add attachments to the transactions of an asset?
- On the asset card, define the criteria.
- Click Refresh.
- Select the required transaction.
- Click Attachment.
- Select the required document, and then click Open to view the existing attachment. Otherwise, click New to attach a new document.
- Click Close to exit.
How do I view related invoices for the transactions of an asset?
- On the asset card, define the criteria.
- Click Refresh.
- Select the required transaction.
- Click Invoice.
How do I view the general ledger for a specific transaction of an asset?
- On the asset card, define the criteria.
- Click Refresh.
- Select the required transaction.
- Click Our ref.
Fields
Criteria section
Serial number
This displays the serial number of the asset.
Group
This displays the asset group of the asset.
Main supplier
This displays the main supplier of the asset.
Click this to display more criteria.
Date, Reporting date
Type or select the date or range of dates to display transactions that were entered within these dates or periods. Select the All check box to display transactions that were entered on any date.
Note: If you select Date at Range, the field displayed here is Date. If you select Reporting date at Range, the field displayed here is Reporting date. Typing or selecting only the start date will display transactions that were entered from that date onwards. Typing or selecting only the end date will display transactions that were entered on or before that date only.
Financial year
Select the required year, and then type the periods (1 – 12) in the respective boxes to display the transactions that were entered within the periods of the selected year.
Note: This field is available if you select Period at Range.
Group by
Select a method to group the results.
Range
Select the type of date range to be used. The selection here will influence whether Date, Reporting date, or Financial year is shown in the first criteria. If you select Date here, Date will be shown. If you select Reporting date here, Reporting date will be shown. If you select Period here, Financial year will be shown.
Type
Select the type of transaction to be displayed. Select Standard to display standard transactions, All to display all types of transactions, Fiscal to display transactions that affect the fiscal reports, and Correction to display correction transactions. Correction transactions are transactions made to correct a mistake, such as transactions that did not have the correct amount or transactions that were sent to the wrong account. Select Budget to display budget transactions.
P&L,B/S
Select P&L,B/S to display transactions that affect the Profit & Loss and Balance Sheet accounts. Select P&L to display transactions that affect the Profit & Loss accounts only. Select B/S to display transactions that affect the Balance Sheet accounts only.
Unprocessed
Select this check box to display unprocessed transactions together with processed transactions.
Include: Children
Select this check box to display transactions linked to the child of this asset.
Filter section
Filter
Select the required option to filter the search to show transactions that starts with or contains a certain letter or word.
Our ref.
Type a full or partial Our ref. to display the transactions with the matching code.
Your reference
Type a full or partial Your reference to display the transactions with the matching code.
Payment reference
Type a full or partial payment reference code to display the transactions with the matching code.
Entry number
Type a full or partial entry number code to display the transactions with the matching code.
Description
Type a full or partial description to display the transactions that matches this description.
GL account
Type or select the GL account to display the transactions linked to the selected GL account.
Debtor
Type or select the debtor code to display the transactions linked to the selected debtor.
Creditor
Type or select the creditor code to display the transactions linked to the selected creditor.
Journal
Type or select the journal to display the transactions linked to the selected journal.
Person
Type or select the person ID to display the transactions linked to the selected person.
Item
Type or select the item code to display the transactions linked to the selected item.
Asset group
Type or select the asset group to display the transactions linked to the selected asset group.
Project
Type or select the project code to display the transactions linked to the selected project.
Serial/batch
Type or select the serial/batch number to display the transactions linked to the selected serial/batch.
Cost centre
Type or select the cost center to display the transactions linked to the selected cost center.
Cost unit
Type or select the cost unit to display the transactions linked to the selected cost unit.
Warehouse
Type or select the warehouse to display the transactions linked to the selected warehouse.
Currency
Type or select the currency code to display the transactions linked to the selected currency.
Selection code
Type or select the selection code to display the transactions linked to the selected selection code.
Amount
Select the required option to display transactions where the transaction amount matches the specified criteria.
Result section
After defining the criteria, click Refresh to display the results. The transactions of the asset can be seen in the results.
Note: It is possible that not all the columns in this example are displayed. You can add or delete columns as required. For detailed information on how to customize displayed columns, see Inserting and deleting columns.
Buttons
Refresh
Click this to refresh the displayed transactions. You will see all transactions that match the newly defined criteria.
Export
Click this to export the results to a Microsoft Excel sheet.
Note
Click this to add a new note or to view existing notes for the transaction.
Attachment
Click this to attach a new document or to view the documents that are attached to the transaction.
Invoice
Click this to view the related invoice for the asset.
Note: This button is enabled only if the item has an invoice.
Maintain
Click this to view and maintain the details of the selected asset.
Our ref.
Click this to view the general ledger accounts affected by the selected transaction.
Close
Click this to exit.
Related documents
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
15.718.742 |
| Assortment: |
Exact Globe+
|
Date: |
26-09-2022 |
| Release: |
|
Attachment: |
|
| Disclaimer |