Processing functions
Processing functions
Within Exact Financials various bulk tasks can be launched by processing functions. The screen handling for these bulk tasks is identical, but the executed action can differ. Firstly you enter the selection criteria to determine which data is applicable for the concerning action. Next you can present this data on the screen for eventual manual modification. After giving order to execute the action, the results of your task will be displayed finally. Notification will be given for which entity the task was successful. The screen handling is almost identical to the screen handling for the report functions with here and there a number of differences. See [Report functions]. Next actions are supported by the processing functions:
- Approve/Authorize
- Delete
- Reopen
- Process
- Transfer balances...
- Save as...
The screen handling is identical for all processing functions. Only the assigned task differs.
Selection ranges
Select the wanted selection ranges and give the "from ... to ..." values within these ranges. For selections on entities you can indicate the selection ranges by means of a search screen. See [Search screens].
Tab – Criteria
Show first
Activate this option when you want a list of entities as selected on the tab 'Selection'. Within this list you can make a manual sub selection of the entities on which the action has to take place. If you do not select this option, the bulk task for the selected entities in the selection criteria will be executed directly after pressing the 'OK' button. The result of the task will be displayed on the 'Results' tab.
Levels to show
If you activate the option 'Show first', here you can enter the number of levels to be displayed for the presented results on the 'Selection' tab. Indicate the sorting order levels in the sorting order level list. The levels equal the sequence of the fields as entered by you in the sorting order list. The first value corresponds with level 1. The second value corresponds with level 2, etc. The presented entities on the tab 'Selection' are displayed with totals on numerical fields for the entered number of levels.
Example
You want to process a number of entries in [Ledger, Journal posting, Post entries]. Before you execute the action, you want to see the result of the selection criteria on screen. In the sorting order list you enter for level 1 up to and including 3 respectively 'year', 'period' and 'journal number'. You indicate the number of levels to be displayed is '3'. On the tab 'Selection' you will see a total on the entries to be posted per level. In this case you get a balance on journal level, period and year.
Sorting order level
With the sorting order list you can arrange the fields for presentation of your selection on the screen in tab 'Selection'. The uppermost field determines the first sorting order level. The second field determines the second sorting order level etc. The sorting order level defines the former described totalization levels. The sorting order sequence determines the presentation of the values within the presented list. The list will be assorted ascending at the first level, and next on the second etc.
Tab – Selection
Entry matrix
When the option 'Show first' is activated, the desired selection will be displayed automatically on the tab 'Selection'. Select or deselect entities manually by placing the cursor on the line of the concerning entity in the entry matrix and then pressing the space bar or double click with the left mouse button. Selected lines will have a *-sign in the column 'Selected'.
Select all / Deselect all
Select the button 'Select all' or 'Deselect all' to select or deselect all lines at once. Confirm the button 'OK'. The selected action will be executed.
Tab 'Selection': Column presentation configuration with the right mouse button
The presented columns on the tab 'Selection' can be configured in number, sequence and arrangement. Bring the cursor in the column (header) and press the right mouse button.
Default values
Starting this function for the first time, the displayed column will equal the so called default values. Clicking with the right mouse button in the column (header), you will see at the top the default values first. You can configure the default values with the left mouse button to indicate if the concerning field have to be displayed or not.
Configure columns with <More...>
Depending on the values you entered for the selection criteria, a list with entities will be displayed. The columns with the resulting values can be adjusted by clicking with the right mouse button in the column (header) and with the option 'More...' you select the fields you want to be displayed. After selecting the option 'More...' you can select the fields to be displayed with the buttons 'Hide' and 'Show' or enable or disable the checkbox in front of the entity description. You can link relative data of the underlying entity to the list as well. For instance in a screen with journal entries you can not only select the linked creditor codes, but the name and address related to the creditor as well. This option can be recognized by the "+"-sign in front of the selectable entity. By clicking on the "+"-sign the underlying related fields will appear and can be marked to be displayed in the list. You can determine the sequence of the list by means of the buttons 'Move up' and 'Move down'. Your configuration will be saved. When you start this function again with the same userid, you will see the column configuration as used by you the previous time.
Restore default values
Clicking with the right mouse button in the column (header) and select the option 'Restore defaults', the default values as configured by Exact Financials will be restored.
Query phrase
Clicking with the right mouse button in the column (header) and selecting the option 'Query phrase', the query as executed by the search screen will be displayed.
Tab – Results
After execution of the task you will automatically return to the tab 'Results'. Here you will see how many values could be processed by the wanted action and how many values not. For the values that could not be processed, you will get a reason for rejection per line.
Button bar
OK
Use the 'OK' button to execute your task.
Cancel
The button 'Cancel' will be enabled as soon as the results in the tab 'Report' are displayed on the screen. At activating the button 'Cancel' you will return to the previous screen: You will return to the selection screen.
Exit
Press the button 'Exit' to leave the screen and return to the main screen.
Favorites
Select the button 'Favorites' to add the overview to the list of favorites as represented at the main screen. See [Main screen].
Help
Select the Help'' button to consult the manual, release notes and frequently asked questions about the concerning entity.
System manual > Content > Screen handling > Processing functions
| Main Category: |
Support Product Know How |
Document Type: |
Support - On-line help |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
General |
Document ID: |
17.997.462 |
| Assortment: |
Exact Financials
|
Date: |
19-05-2018 |
| Release: |
|
Attachment: |
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| Disclaimer |