Maintain: Recurring entry: Purchase journal
[Finance: Ledger, Journal entry, Recurring entries, Maintenance, Purchase journal]
Journal number
Select the journal in which you want to make entry.
Entry code
Enter a unique code and description for the entry.
General tab
Creditor
Select the creditor who is linked to this recurring entry.
! The creditor can be linked to a specific purchase journal in [Finance: Creditors, Master data, Maintenance] on 'Entry' tab. When you do this, you cannot use any other journal for this creditor.
Amount
Enter the total purchase invoice amount, inclusive of VAT.
Reversal entry
Enable this setting if you want to indicate that the entry is entered to correct previous entry which has been entered incorrectly.
Matrix for data entry
Click the 'Add' button to add an entry line or 'Delete' button to delete the created entry line.
G/L account
Select the general ledger account in which the amount in the entry line should be entered. Some accounts cannot be selected, for one of the following reasons:
! Depending on the settings in [Finance: Ledger, Master data, Maintenance, General ledger accounts] for the selected G/L account, you can now enter a cost center, cost unit and/or project.
Description
Enter a description, if necessary
VAT code
The VAT code which is linked to the selected general ledger account will be displayed by default. When entries are posted, the VAT amounts will be entered in the correct general ledger accounts.
Amount: FC
Enter the total purchase invoice amount.
VAT amount
Enter the amount chargeable for VAT. This option is available only when you have selected a VAT code in 'VAT code' field.
Cost center
You can enter the line amount in a cost center, provided this option has been enabled for the general ledger account selected.
Cost unit
You can enter the line amount in a cost unit, provided this option has been enabled for the general ledger account selected.
Project
You can enter the line amount for a project, provided this option has been enabled for the general ledger account selected.
Conditions tab
Payment condition
Select the predefined payment condition. You can define new payment condition in [Finance: Tables, Maintenance, Payment conditions].
Payment reference
Enter a reference number / code for the payment.
Payment method
You can select the method on how the payment is made. There are five options available : {Bank}, {Cash}, {Collection}, {Giro}, {Giro collection}.
Documents tab
Matrix for data entry
You can click the 'Add' button to link documents to the entry or 'Delete' button to delete the documents.
Category code: External
Select an external category of the document to be linked to the entry. You can create external categories in [System: Setup, Documents, External categories, Maintenance].
Description
Enter a description of the linked document, if required.
Path: Complete
Enter the full path or URL of the document. The path in the 'Fixed location' field on the 'General' tab in [System: Setup, Documents, External categories, Maintenance] if defined, will be filled in by default. Then you will only need to enter the remaining path.
Finance Manual >
Contents >
Making entries > Creating recurring entries >
[Finance: Ledger, Journal entry, Recurring entries, Maintenance, Purchase journal]
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
18.434.124 |
| Assortment: |
Exact Financials
|
Date: |
05-02-2009 |
| Release: |
|
Attachment: |
|
| Disclaimer |