Maintain: Project entry (Hour)
[Project: Projects, Entry, Entry procedures, Hour entries]
Sequence number
Each project entry has its own sequence number. This is used to identify the project entry on the entry report. Project entries are numbered separately per entry type, for example sequence number '1' is used for both employee and item entries. The first available sequence number is suggested for each new entry. Accept the number suggested.
Input type
Select the type of input for the hour entry. There are two options available:
Employee
Select an employee whom you want to make the hour entries for. By making hour entries, you will know the amount of hours spent by the employee on a particular project.
Check
You can create the total amount of time an employee can work in [Project: Master data, Maintenance, General, Employees] on the 'Extra' tab in the field 'Capacity'. The amount entered in 'Capacity' will be shown as default in 'Check' and it will be used as checking criteria when entering hour entries.
You can define whether this checking criteria is necessary in [Project: File, Company settings, Project settings] on the 'Entries' tab. You can choose between {Mandatory}, {Minimum}, {No check} or {Signal}. {Mandatory} means an error message will be prompted if the amount of time entered is not corresponding to the amount in 'Check', and you cannot save the entry line until it is corrected. {Minimum} means an error message will be prompted if the amount of time entered is less than the amount in 'Check', and you cannot save the entry line until it is corrected. {No check} means checking will not be performed and no error message will be prompted even when the amount of time entered is not corresponding with the amount in 'Check'. {Signal} means an alert message will be prompted if the amount of time entered is not corresponding to the amount in 'Check', but if you insist to save the entry lines, you can click 'Yes' and proceed.
Entry number
The first available entry number is suggested.
Description
Enter the description for this hour entry.
Total quantity
The total amount of time spent by the employee on the projects will be displayed. It is based on the amount of time you entered in "Quantity" in the entry lines.
Lines Tab
You can use the 'Add' button to enter an entry line.
Matrix for data entry
Date
The current date will be suggested, but you can change it. This date will be used to calculate the year, period and week when journalizing projects if you have selected to journalize based on the period/date table in [Project: File, Company settings, Project settings] on the 'Processing' tab.
Project
All employee, item, machinery or direct entries belong to a particular project. Select the project code in which the created entry line is belongs to. You cannot select projects that are blocked in [Project: Management, Block projects].
Activity
This field is enabled only when you have selected input type as {Input based on planning}. You can select from the activities that have been entered when creating project schedule. Hour category will be displayed automatically based on the selected activity.
Hour category
This field is enabled only when you have selected input type as {Standard input}. You can select the appropriate hour category in which the employee is working on for the project. The expenses will then be allocated to the relevant hour category.
Quantity
Enter the amount of time used for the activity or hour category that you have selected.
Description
Enter a description for this entry line.
Cost center
The cost center which is linked to the employee will be suggested as default. If you have enabled the 'Change: Cost center' setting in [Project: File, Company settings, Project settings] on the 'Entries' tab, the suggested cost center can be changed; Otherwise, you are not allowed to change the cost center.
See also:
[Project: Reports, Entries, Employee entries]
Project Manual >
Contents >
Making project entries > Entering employee entries >
[Project: Projects, Entry, Entry procedures, Hour entries]
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
17.991.501 |
| Assortment: |
Exact Financials
|
Date: |
11-11-2008 |
| Release: |
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Attachment: |
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| Disclaimer |