Excel Add-in: explanation BUDGET_BAL function

Introduction

With the BUDGET_BAL(str9BudVers;acc_nr;cu;cc;co;FY;Period;value;calc) function  you can include the budget balance for a budget scenario, by general ledger account, cost unit and cost center in a particular financial year and period in the worksheet.

Explanation of the fields

Company
Select the administration from which you want to retrieve the Exact data. If you select 'Default', the data will be taken from the default company. If you select a company, the data from the selected company will be displayed.

The advantage of not selecting a company is that the same report can be used for each company. You only need to change the default company to get the right data.

Function
Select the function you want to use. In this case 'BUDGET_BAL'.

Budget scenario
Enter an active budget scenario.

G/L account
Select the general ledger account for which you want the balance to be displayed. You can also enter the account number. Select multiple general ledger accounts as follows: 0050:3000. In this case the balance of accounts 0050 through 3000 will be displayed. If you leave the field empty, all the general ledger accounts will be included.

Cost unit
Select the cost unit for which you want the balance to be displayed. Select multiple cost units as follows: a:bzzzz. In this case the balance for all the cost units that begin with an 'A' or a 'B' will be displayed. If you leave the field empty, the balance for all cost units will be included.

Cost center
Select the cost center for which you want the balance to be displayed. Select multiple cost centers as follows: a:bzzzz. In this case the balance for all the cost centers that begin with an 'A' or a 'B' will be displayed. If you leave the field empty, the balance for all cost centers will be included. .

Financial year
Enter the financial year for which you want the amounts to be displayed.

Period
Enter the period for which you want the amounts to be displayed. Only amounts entered in (or up to and including) this period will be included.

Value
Select which value you want to have displayed in the worksheet. You have the following options:

Example

BUDGET_BAL("BUDGET1";" 8010","CENTER","CC1",-1,2004,"1",1)

The debit budget amount for the 'CENTER' cost unit and 'CC1' cost center on general ledger account 8010, in financial year 2004 in period 1 will be displayed, according to budget scenario BUDGET1 in the default administration.