Make a selection of sales invoices that you want to print. See [Processing functions]. Some of the fields/buttons may differ depending on the functionality. The tab and additional fields/buttons are described here.

Criteria tab

Invoice date

Enter the date that you want to be printed on the invoices.

Year/Period

Enter the year and period that you want the journal entries to be made once the invoices are processed.

Note: Journal entries will not be made when you print the invoices. This field is enabled only if you have selected the 'Automatic processing after printing' check box on the 'Invoice' tab and selected {Fixed year/period} in the 'Sales invoice: Year/Period' field on the 'Journalizing' tab in [Sales: File, Company settings, Sales settings].

Trial process

By selecting this check box, you indicate that you want to process trial copies of the invoices. If you do not enable this option, the final copies of the invoices will be processed when you click the 'OK' button.

Note: This check box is enabled only if you have selected the 'Automatic processing after printing' check box on the 'Invoice' tab in [Sales: File, Company settings, Sales settings].

Entry report

By selecting this check box, an entry report will be generated or printed, depending on your settings.

Note: This check box is enabled only if you have selected the 'Automatic processing after printing' check box on the 'Invoice' tab in [Sales: File, Company settings, Sales settings]. However, it will be selected and disabled if you have selected the 'Trial: Process' check box.

Group: Invoices

Select whether you want to group your invoices by selecting one of the following options:

• {Always} - Select this if you want to group the invoices.
• {Never} - Select this if you do not want to group the invoices.
• {Use default settings} - Select this if you want to use the default settings defined in [Finance: Debtors, Master data, Maintenance debtors] for grouping invoices.

Note: This is enabled if you have selected the 'Ask for grouping' check box on the 'Invoice' tab in [Sales: File, Company settings, Sales settings].

Compress lines

By selecting this check box, your printed invoices will be compressed.

Note: This is enabled only if you have selected the 'Ask: Compress lines' check box on the 'Invoice' tab in [Sales: File, Company settings, Sales settings].

Use layout of invoice code

By selecting this check box, the layout that is linked to the invoice code in [Sales: Master data, Maintenance, General, Invoice codes] will be used for printing the invoices.

Layout (Grouped invoice)

Select the layout you want to use for the printing of the grouped invoices.

Note: This is available only if you did not select {Never} in the 'Group: Invoices' field.

Trial print

By selecting this check box, you indicate that you want to print trial copies of the invoices. If you do not enable this option, the final copies of the invoices will be printed when you click the 'OK' button.

Number of copies

Enter how many copies of the invoices that you want to print.

Layout

Select the layout that you want to use for the printing of the invoices.

Consequences

• If you did not assign invoice numbers, the invoice number will be assigned when printing.

• You cannot retrieve invoice data on sequence number anymore. If you want to retrieve invoice data, you can only search by invoice number.

• Revenue statistics - As soon as you have confirmed that the printing went well, revenue statistics will be updated. But this will only happen if you have indicated in your settings that you want to use revenue statistics. You have to enable two settings: 'Automatic processing after printing' on the 'Invoice' tab and 'Generate revenue statistics' in the 'Sales' tab in [Sales: File, Company settings, Sales settings].

• Invoice history - As soon as you have confirmed that the printing was successful, the invoice history will be updated.

Troubleshooting

• Can I print an invoice for which I have already printed earlier?

  Yes, you can. But you can only do so when the data is not yet processed. If you have processed the data, you can print a copy of the invoice from the historical data. This copy will look completely the same as the original invoice. You should realize that this is not possible when you enabled the setting 'Automatic processing after printing' in [Sales: File, Company settings, Sales settings].

• What can I do when I printed a invoice on the wrong paper?

  Indicate that the printing was not successful and reprint the invoices on the right paper.

• Are the revenue statistics updated when I print trial invoices?

  No, the revenue statistics are only updated when you have made final prints of your invoices and the invoice is being processed, if you indicated this in your settings. You can also process manually.