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Overview of budgets report

Overview of Budget Report

Introduction

You can compare the budget planning and actual amounts of transactions that involve your resources at HR/Reports/Budgets. This report displays the actual and budgeted amounts incurred as well as the variance overview between the actual and budgeted amounts. You can also generate the budget planning for the future.

Description

Budget scenario

Type or select the budget scenario.

Note: Budget scenario is enabled only when you select the Budget or Not allocated check box.

Budget

Select the Budget check box to display the budget report according to the budget planning.

Actual

Select the Actual check box to display the budget report according to the actual amounts.

Not allocated

Select the Not allocated check box to display the budget report for the resources whose budget was not allocated.

Note: The Budget and Actual check boxes are disabled when you select the Not allocated check box.

Financial year

Select the fiscal year.

Period

Type or select a period or range of periods to display the budget report. Alternatively, select the All check box to display all periods.

Group by

Select one of the following options to display the results according to the grouping:

Cost center
Resource
Job group
Job title
Payroll component
Financial year
Period
GL account

Additional criteria button

Click this to select additional criteria to display extra criteria. After clicking this, the following will be available:

Cost center - Type or select the cost center to display the budget report. Alternatively, select the All check box to display all cost centers.
Resource - Type or select the resource to display the budget report. Alternatively, select the All check box to display all resources.
Job group - Type or select the job group to display the budget report. Alternatively, select the All check box to display all job groups.
Type - Select the required check box(es) to display the budget report according to the resource type:

Employee
Contractor
Student
Temporary
Vacancy

Categories section - Type or select the sub-category of the general ledger account which the budget report belongs to. You may type or select more than one.

GL account button

Click this to open the G/L account screen. By default, all the G/L accounts are selected. You also deselect or select all the general ledger accounts by clicking Deselect all or Select all. Alternatively, you can select a general ledger account and double-click on it to select or deselect it. After you are done, click Close to exit.

Components button

Click this to open the Components screen. Select one or more of the following check box(es) to display the component(s) here:

Financial components
Deduction
Taxes
Reservations

By default, from the displayed list of components, all the options are selected. You can deselect/select all of them by clicking Deselect all or Select all. Alternatively, you can select a component and double-click on it to select or deselect it. After you are done, click Close to exit.

Note: If all G/L accounts or payroll components are selected, it will show as --All-- on the screen. However, if not all G/L accounts or payroll components are selected then it will show as –-In Use--, which means not all the G/L accounts or payroll components are used to display the report.

Total section

You will see the summary for the total amounts for budget, actual, variance, and variance percentage respectively.

Buttons

Refresh

Click Refresh to update the displayed results. You will see the results that match the newly defined criteria.

The Resource column displays the resources’ identification number. The Resource: FTE and Count columns display the total Full-time equivalent (FTE) within the defined period for each resource and the value counted as FTE for each resource respectively. The Vacancy: FTE and Count columns display the FTE of the vacancy (if there is any created in the administration) and the value counted for the vacancy FTE respectively. While the Budget column displays the amount of budget for each resource in the default currency, the Actual column displays the actual amount for each resource in the default currency. The Variance column displays the difference in value between the budget and actual amount while the Variance % column displays the percentage of variance which is calculated by this formula: Variance amount/Budget amount x 100.

Note: This button is only available on the first-level screen.

Zoom

Click Zoom to view the details of the selected result.It is disabled when no records are found or you have selected more than one result. You can zoom to view the details until the third-level screen.

Note: This button is only available on the first- and second-level screens. After you have clicked Zoom on the first- or the second-level screen, you will see a Back button on the next screen. Click Back to return to the previous page of the budget report. On the third-level screen, you will see a Details button. Click this to view the details of the selected result on the Details screen.

Export

Click Export to export and convert the budget report to Microsoft Excel based on the specified criteria.

Generate

Click Generate to generate the budget report for all resources.

Close

Click Close to exit.