Maintain: Fixed asset
[Assets: Master data, Maintenance, Assets, Assets]
Asset
Enter a unique code for the asset. Once saved, this
information cannot be modified. In the box next to it, enter a description for the
asset.
General tab
Asset set
Enter an asset set that you want to link to the asset.
Asset type
Select the asset type. You can select one from the following
options:
- {Normal asset}
- {Parent asset} - Select this
if you want to use this asset as an assembled asset. Some fields
will be disabled if you have selected this option.
Currency
Select the currency in which the asset is purchased.
Amount FC (Purchase)
Enter the purchase price of the asset.
Purchase date
Enter the date of purchase of the asset. By default, the system-generated
date will be displayed. This date is used by the depreciation formula for
the depreciation to be generated. When entering a bulk asset, several items
are created immediately after entering the quantity.
Note: This field is filled with '1' if the asset belongs to an
asset set with type selected as {One piece} and cannot be changed.
Date in use
Enter the date that the asset will start to be used.
Actual quantity
Enter the actual quantity of the asset. Depreciation amounts are
calculated per asset.
Units of production
Enter the number of production units that the asset can be produced after
activating. When the number of production units is not used in one of the
linked depreciation methods to calculate the depreciation amounts, you can
leave this field empty. This field can be used in the depreciation formula
to calculate the depreciation amount.
Creditor
Enter the supplier of the fixed asset. Creditors created in [Finance:
Creditors, Master data, Maintenance] can be selected. If you
purchase an asset through the purchase journal in Exact Finance, the
creditor number is automatically filled based on the data of the purchase
entry.
Receipt number
Enter the invoice number of the purchase invoice of the fixed asset. If
you purchase an asset through the purchase journal in Exact Finance, the
invoice number is automatically generated based on the data of the purchase
entry.
Insured value
Enter an insurance value of the fixed asset.
This field can be used in the depreciation formula.
Amount (Subsidy)
Enter the amount for which the fixed
asset is subsidized (in the presented currency). This field can be used in
the depreciation formula.
Allocation tab
Department
Enter a department that the asset belongs to. This information is
mandatory if you have selected the 'Department is mandatory' check box in
[Assets:
File, Asset settings, General].
Location
Enter the location of the asset. This information is mandatory if you
have selected the 'Location is mandatory' check box in [Assets:
File, Asset settings, General].
Owner
Enter the owner of the asset. This information is mandatory if you have
selected the 'User is mandatory' check box in [Assets:
File, Asset settings, General]. If the check box is selected, the
name of the person who is logged in will automatically be filled in by
default.
Cost center
Enter the cost center that the asset belongs to. This information is
mandatory or optional depending on the selection in the 'Cost center' field
on the 'Process' tab in [Finance:
File, Company settings, Financial preferences]. If {Off} is selected,
this field will be disabled.
Cost unit
Enter the cost unit that the asset belongs to. This information is
mandatory or optional depending on the selection in the 'Cost unit' field on
the 'Process' tab in [Finance:
File, Company settings, Financial preferences]. If {Off} is selected,
this field will be disabled.
Depreciation tab
You can click the 'Add' button to add asset books to the asset or 'Delete' button to
remove the asset books from the asset.
Matrix for data entry
Asset book
Select the asset book to be linked to the asset. By default, the asset
books linked to the asset set that is linked to this asset will be added.
Year first depreciation
Enter the year that the asset will start to depreciate.
Period first depreciation
Enter the first period that the asset will start to depreciate.
Life (Years)
Enter the year to specify the remaining life span of the asset.
Life (Periods)
Enter the period to specify the remaining life span of the asset. The
number of periods that you can enter is dependent on the calendar. If you
have linked a calendar with four periods, an input of two remaining periods
means that the asset will be depreciated until half of the year. If a
calendar has twelve periods, an input of two periods means the asset will be
depreciated until February.
Base amount FC
Enter the depreciation basic amount in the default currency. This column
can be used in the definition of the formula. By default, the purchase price
in the displayed currency will be displayed. If your fiscal and you business
economical basic amount are not the same (depending on local regulation),
you can enter a basic amount that is not equal to the purchase price.
Salvage value FC
Enter the salvage value in the displayed currency. This column can be
used in the depreciation formula.
Amount FC (First depreciation)
This column displays the amount that will be depreciated in the first
period of the estimated life of the asset. This amount is calculated
automatically based on the data entered. The amount of the first
depreciation is calculated according to the depreciation method of the
linked asset set and the calendar linked to the selected asset book. This
calculated amount gives the possibility to check if the depreciation formula
you created is defined to your preference.
Note: This column is enabled to allow you to enter the amount for
the first depreciation if you have selected the 'Manually update amount
first depreciation' check box in [Assets:
File, Asset settings, General]. In this case, only the first period
of the asset will follow the depreciation amount that you have entered. The
other periods will be calculated according to the defined formula.
Maintenance tab
You can click the 'Add' button to add the maintenance details of the
asset or 'Delete' button to remove the maintenance details added.
Matrix for data entry
Last date
Enter the latest date when the
maintenance of the asset is performed, if any.
Maintenance: Costs
Enter the
maintenance cost of the asset for the respective date.
Date next maintenance
Enter the date when the next maintenance will take place.
Project tab
You can click the 'Add' button to link projects to the asset or 'Delete' button to
remove the linked projects.
Matrix for data entry
Project
Select the project that you want to link to the asset.
Cost category
Select the cost category that you want to link to the asset.
Cost center
Select the cost center that you want to link to the asset.
Perc
Enter the percentage value that will be recorded in the financial entries
of the project when the asset depreciates.
Suspend: Depreciation tab
Suspended
By selecting this check box, you indicate that you want to suspend or
stop the depreciation of the asset. Do not select this check box if you want
to continue depreciating the asset.
Suspended from
Enter the date that the suspension will be valid from.
Note: This field is enabled if you have selected the 'Suspended'
check box.
Suspended thru
Enter the date that the suspension will be valid until.
Note: This field is enabled if you have selected the 'Suspended'
check box.
Notes tab
Enter additional notes about the asset.
Properties tab
Property
Select a property for the asset. You can create properties by clicking
the 'New' button in [Finance:
Tables, Maintenance, Properties].
Property value
Enter a value for the selected property for the asset.
Documents tab
You can click the 'Add' button to link documents to the item or 'Delete' button to delete the
documents that have been linked.
Matrix for data entry
Category code: External
Select an external category of the document to be linked to the item. You can create
external categories in [System:
Setup, Documents, External categories, Maintenance].
Description
Enter a description of the linked document, if required.
Path: Complete
Enter the full path or URL of the document.
The path in the 'Fixed location' field on the 'General' tab in [System:
Setup, Documents, External categories, Maintenance] if defined, will be filled
in by default. Then you will only need to enter the remaining path.
See also:
[Assets:
Master data, Reports, General, Assets]
Fixed Assets Manual >
Contents > Creating
master data and defining settings > Assets > [Assets: Master data,
Maintenance, General, Assets]
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
17.991.253 |
| Assortment: |
Exact Financials
|
Date: |
05-01-2009 |
| Release: |
|
Attachment: |
|
| Disclaimer |