Maintain: Financial entry: Cash journal
[Finance: Ledger, Journal entry, Entry procedure, Cash journal]
Year / Period
Indicate the financial year and period of the entry.
! If you want to retrieve an existing entry, enter the financial year, the period and the sequence number of the entry.
The period that you enter should comply with the period-date table created in [Finance: File, Company settings, Period/date table, Maintain period/date table].
Example
Period 1: 1 to 31 January
Period 2: 1 to 28 February
......
Period 12: 1 to 31 December
If a journal entry is made in period 1, the entry date should be between 1 and 31 January. If you have entered 15 February as the entry date, then it is not a valid entry date if period-date checking is used.
The period number must not be higher than the number of last entry period entered in [Finance: File, Company settings, Financial preferences] on 'General' tab, and must not have been closed in [Finance: File, Financial control, Close/open periods].
Journal number
Select the journal in which you want to make entries.
Sequence number
Each entry has a fixed sequence number. If you post all entries in one period, the sequence number will be reset to 1.
Description
Enter a description for the entry if necessary.
Opening balance
Enter the opening balance for this journal. By default, the amount is suggested from value of 'Balance after entry' in [Finance: Ledger, Master data, Maintenance, Journals].
Closing balance
The closing balance amount will be calculated based on the amount that you have entered on the entry lines. The total amount of the closing balance will be displayed.
General tab
Matrix for data entry
Click the 'Add' button to add an entry line or 'Delete' button to delete the created entry line.
Entry number
The next available entry number will be suggested automatically. It can be changed, unless the 'Block entry number' setting is enabled in [Finance: Ledger, Master data, Maintenance, Journals] for the journal concerned.
Date
Enter a date as an entry date for this entry line.
G/L account
Select the general ledger account in which the amount in the entry line should be entered. Some accounts cannot be selected, for one of the following reasons:
Depending on the settings in [Finance: Ledger, Master data, Maintenance, General ledger accounts], you can now enter a cost center, cost unit and/or multi-dimensional entries.
If you enabled the setting 'Assets account' in [Finance: Ledger, Master data, Maintenance, General ledger accounts] for the account selected, you can register data for the new asset in a purchase journal. The new asset will be registered in your asset accounting system. The asset administrator has to complete this asset in [Assets: Master data, Maintenance, Assets, Assets].
Description
Enter a description, if necessary
VAT code
The VAT code which is linked to the selected general ledger account be displayed by default. When entries are posted, the VAT amounts will be entered in the correct general ledger accounts.
Amount: FC
The amount you have to enter here is dependant on the VAT code selected. The VAT code may apply either to amounts excluding or including VAT.
VAT amount
Enter the amount chargeable for VAT. This option is available only when you have selected a VAT code in 'VAT code' field.
Documents tab
Matrix for data entry
You can click the 'Add' button to link documents to the entry or 'Delete' button to delete the documents.
Category code: External
Select an external category of the document to be linked to the entry. You can create external categories in [System: Setup, Documents, External categories, Maintenance].
Description
Enter a description of the linked document, if required.
Path: Complete
Enter the full path or URL of the document. The path in the 'Fixed location' field on the 'General' tab in [System: Setup, Documents, External categories, Maintenance] if defined, will be filled in by default. Then you will only need to enter the remaining path.
See also:
[Finance: Ledger, Journal entry, Entry report]
Finance Manual >
Contents >
Making entries > Making cash and bank entries >
[Finance: Ledger, Journal entry, Entry procedure, Cash journal]
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
18.435.800 |
| Assortment: |
Exact Financials
|
Date: |
31-12-2008 |
| Release: |
|
Attachment: |
|
| Disclaimer |