Processing payroll entries
Introduction
During the final processing of the payroll entries, a pay slip, journal entry, and payment will be generated for every person. To process the payroll entries, go to Payroll ➔ Entries ➔ Print / Process.
Before processing, the components must have authorized status.
You must authorize all the entries before you can print the final payroll slips. The payroll entries will be authorized after the entries have been generated, so you can directly process the final pay slips.
You can also print the processed pay slips or print a trial pay slip for the generated or authorized entries. You may also print the trial "Financial entry" overview before you process the final pay slips.
Fields
Selection section
Filter
Click this to expand the search criteria. Click again to hide the search criteria.
Frequency
Select the payment period to process the payroll entries. You can select Monthly, Weekly, Daily, Quarterly, Half-yearly, Yearly, or 4-weekly. The people for another payment period will not be included in the selection.
Note: This field is displayed only if Filter is clicked.
Payroll year
Type the year of the payroll. By default, the current year is displayed. If you want to have another payroll year, ensure that the next payroll year is already opened in the general payroll setting.
Note: This field is displayed only if Filter is clicked.
Period
Type the period to process the payroll entries for the period.
Note: This field is displayed only if Filter is clicked.
Cost centre
Type or select the cost centre or range of cost centres to process the payroll entries for the cost centre. Select the All check box to process the payroll entries for all the cost centres.
Note: This field is displayed only if Filter is clicked.
Person
Type or select a person or range of people to process the payroll entries for the person. Select the All check box to process the payroll entries for all the people.
Note: This field is displayed only if Filter is clicked.
Job group
Type or select the job group or range of job groups to process the payroll entries for the job group. Select the All check box to process the payroll entries for all the job groups.
Note: This field is displayed only if Filter is clicked.
Date
The date range for the month or period is displayed.
Note: This field is displayed only if Filter is clicked.
Group by
You can select to group the payroll entries by Person, Cost centre, or Period.
Selected
The number of rows selected out of the total number of records in the overview will be displayed.
Entered
Select this option to display the generated entries in the overview. You can print a trial pay slip by clicking the process button.
Authorized
Select this option to display only the authorized entries in the overview. You can print a trial or final pay slips.
Processed
Select this option to display only the processed entries in the overview. A processed entries pay slip can be printed.
Buttons
Refresh
Click this button to refresh the overview based on the search criteria defined.
Zoom
Click this to view the list of the details for the selected entries.
Person
Click this to view the resource card of the selected person.
Schedule
Click this to view the absence card of the selected person.
Hours
Click this to view the hour entry application. If E-Project is in the license, the hours per cost centre application (from Projects ➔ Entries ➔ Hours per cost center) will be displayed. However, if E-Project is not in the license, the labour hours application will be displayed.
Payroll slips
Click this to view the pay slip in HTML format.
Note: This button is enabled only if a payroll entry is selected, and the payroll entries are processed.
Process
Click this to print a trial pay slip or process the payroll entries, and print the final pay slip. Multiple payroll entries can be processed by pressing the "Shift" or "Ctrl" key.
Select all
Click this to select all the payroll entries in the overview. When the Select all button is clicked, the Deselect all button will be displayed. Click the Deselect all button to remove all the selections in the overview. The Select all button will be displayed again.
Delete
Click this to delete the generated, authorized, or processed payroll entries. Multiple payroll entries can be deleted by pressing the "Shift" or "Ctrl" key. If the Processed option is selected, the message "Delete the data selected?" will be displayed. The following fields will be displayed:
- Method - You can select Void entries whereby all the payroll entries including the payroll entries with running number that are processed will be deleted, or Correction entries whereby the correction can be performed for the general journal and entry date based on the running number.
- General journal - Type or select the general journal of the payroll entry to be corrected. This field is enabled only if Correction entries is selected at Method.
- Entry date - Type or select the entry date of the payroll entry to be corrected or deleted.
- Run number - Type the running number of the payroll entry to be corrected or deleted.
Close
Click this to exit.
Related documents
| Main Category: |
Attachments & notes |
Document Type: |
Support - On-line help |
| Category: |
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Security level: |
All - 0 |
| Sub category: |
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Document ID: |
06.226.200 |
| Assortment: |
Exact Globe+
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Date: |
26-09-2022 |
| Release: |
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Attachment: |
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| Disclaimer |