System > Finance > Journals
Journals, which are also known as books of original entry, are used to systematically record all accounting transactions as they occur and prior to having them entered in the general ledger. Journals organize information chronologically and by transaction type, for instance, receipts or disbursements.
This overview displays all the journals created. On this screen, you can create, maintain and recode the journals.
The information in this document is applicable
to product update 502 and higher. If you have versions lower than this, certain
features explained here will not be applicable.
Keep in mind: Only journals that do not have entries or financial transactions linked can be deleted.
Type the number of rows to be displayed for each page. If you have set the default number of rows to 10, then 10 rows will be displayed. Therefore, if you have more than 10 rows listed, you will see the Previous and Next buttons.
Select the required option to filter the search that starts with or contains a certain letter or word.
Type the required journal number.
Type a full or partial description of the searched journal.
Select Cash, Bank, Giro, General journal, Purchase, or Sales to display all journals with the selected journal type. Alternatively, select All to display all journal types.
Click this to exit.
Click this to create a journal. For more information, see Creating and maintaining journals.
Click this to view or modify the selected journal. For more information, see Creating and maintaining journals.
Note: This button is enabled only if you have selected a journal.
Click this to remove the selected journal.
Note: This button is enabled only if you the Edit/ Maintain right and have selected a journal. The Edit/ Maintain right can be assigned to a user under the Rights tab of a selected journal at System > Finance > Journals. Also, you cannot delete journals which have been linked to entries or financial transactions.
Click this to view or print the listing of all journals.
Click this to change the journal number of the selected journal.
Note: This button is enabled only if you the Edit/ Maintain right and have selected a journal. The Edit/ Maintain right can be assigned to a user under the Rights tab of a selected journal at System > Finance > Journals. For a sales journal, you can only recode journal number if you have not selected the Invoice code/journal link check box in the Print section at System > General > Settings, under Invoice settings.
this to add role(s) for the journal. For more information, see Adding
Click this to search for the journal based on the defined criteria.
Click this to reset the defined criteria.
Click this to return to the previous page.
Click this to go to the next page.