Maintain: Financial entry: Debtor settlement journal
[Finance: Ledger, Journal entry, Entry procedure, Settlement journal, Debtors]
Year / Period
Indicate the financial year and period of the entry.
! If you want to retrieve an existing entry, enter the financial year, the period and the sequence number of the entry.
The period that you enter should comply with the period-date table created in [Finance: File, Company settings, Period/date table, Maintain period/date table].
Example
Period 1: 1 to 31 January
Period 2: 1 to 28 February
......
Period 12: 1 to 31 December
If a journal entry is made in period 1, the entry date should be between 1 and 31 January. If you have entered 15 February as the entry date, then it is not a valid entry date if period-date checking is used.
The period number must not be higher than the number of last entry period entered in [Finance: File, Company settings, Financial preferences] on 'General' tab, and must not have been closed in [Finance: File, Financial control, Close/open periods].
Journal number
Select the journal in which you want to make entries.
Sequence number
Each entry has a fixed sequence number. If you post all entries in one period, the sequence number will be reset to 1.
Entry number
The next available entry number will be suggested automatically. It can be changed, unless the 'Block entry number' setting is enabled in [Finance: Ledger, Master data, Maintenance, Journals] for the journal concerned. You can add a description on the box next to the entry number for future reference.
General tab
Date
Enter a date as an entry date for this entry.
Debtor
Select the debtor who you are entering an invoice for. When you close the entry, the debtor's subsidiary ledger is updated immediately.
Match: Entry type
Select the type of entry which you want to match with this entry. There are 3 options available: {Collection}, {Normal} and {Prepayment}.
Match number
Select the entry number of the debtor's invoice which you want to match.
Matrix for data entry
Click the 'Add' button to add an entry line or 'Delete' button to delete the created entry line.
Description
Enter a description for this entry line, if necessary. For example, "Settled with match number 900504"
Amount: FC
Enter the amount which paid by the debtor.
Documents tab
Matrix for data entry
You can click the 'Add' button to link documents to the entry or 'Delete' button to delete the documents.
Category code: External
Select an external category of the document to be linked to the entry. You can create external categories in [System: Setup, Documents, External categories, Maintenance].
Description
Enter a description of the linked document, if required.
Path: Complete
Enter the full path or URL of the document. The path in the 'Fixed location' field on the 'General' tab in [System: Setup, Documents, External categories, Maintenance] if defined, will be filled in by default. Then you will only need to enter the remaining path.
See also:
[Finance: Ledger, Journal entry, Entry report]
Finance Manual >
Contents >
Making entries > Creating entries in the settlement journal >
[Finance: Ledger, Journal entry, Entry procedure, Settlement journal, Debtors]
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
18.435.801 |
| Assortment: |
Exact Financials
|
Date: |
05-01-2009 |
| Release: |
|
Attachment: |
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| Disclaimer |