Exact Financials (v3)

Finance Manual - [Banking, Cheques & B/E payment debtors, Select outstanding items]

[Banking, Cheques & B/E payment debtors, Select outstanding items]

Use this function to enter company-initiated bills of exchange in debtor accounts. What you see on the screen depends on the setting in [File, Company settings, Cheques & bill of exchange], 'Miscellaneous' tab.

Select automatically

If you enable this setting, all the bills of exchange in the next screen will be selected.

B/Es

First you have to indicate whether you want to print a bill of exchange with a predefined number or with an automatically generated sequential number. If you disable this setting, the numbers will be automatically generated. If you enable this setting you have to predefine the numbers.

Group with various due dates

You can choose if you want to group outstanding items with various due dates on one bill of exchange, or not. Only if you have chosen 'Request' in 'Group B/E's' in [File, Company settings, Cheques & bill of exchange] on the 'General' tab, this setting appears. If you enable it, the outstanding items will be grouped. In [Debtors, Mater data, Maintenance debtors] on the 'Payment' tab you can choose for each debtor individually if you want their outstanding items to be grouped. If you choose 'Use default setting' the items will be grouped when you enable this setting ('Group with various due dates'). If you choose 'Always', the items will always be grouped, no matter what you choose in this setting. If you choose 'Never', the items will never be grouped, no matter what you choose in this setting. This is individual per debtor.

The following settings appear depending on whether you have enabled them in [File, Company settings, Cheques & bill of exchange] on the 'Miscellaneous tab, or not. They appear when you have enabled them.

Cheque/B/E

Cheque and bill of exchange codes are used to facilitate working with different types of cheques and bills of exchange. A cheque or bill of exchange code contains the description of the type of cheque or bill of exchange, and can be linked to general accounts. See Linking cheque and bill of exchange accounts.

Payment method

Here you choose the payment method of the bills of exchange you have selected. You can choose between: Cash, Bank, Giro, Collection, Giro collection, Bill of exchange, B/E direct to bank and All.

Debtor

Enter a range of debtors for which you want to make a bill of exchange.

Category

Enter a range of categories for which you want to make a bill of exchange.

Due date

Enter a range of due dates for which you want to make a bill of exchange.

Invoice date

Enter a range of invoice dates for which you want to make a bill of exchange.

Amount

Enter a range of amounts for which you want to make a bill of exchange.

After you have made your selection, you click 'OK'. In the next screen you can select the outstanding items, from which you want to make a bill of exchange, by clicking twice on the left mouse button. If you click twice again, the item will be deselected. There are four buttons on this screen you can use. 'Select all', means that all outstanding items will be selected automatically. 'Deselect all' means that the selection you have made, will be canceled. 'Invert selection' means that the items you have selected will be deselected and vice versa. 'Change selection' means that you can choose less than the total amount. You can fill in the amount you want to select from this item.

Include

Negative amounts can also be selected to be included in a cheque or a bill of exchange, if you have chosen that you want the outstanding items to be grouped. The total amount of the bill of exchange must always be positive.

Finance Manual > Contents > Working with bill of exchange in debtor accounts > [Banking, Cheques & B/E payment debtors, Select outstanding items]