Creating and maintaining entries for people - Budgets tab

You can create, maintain, delete, and authorize budget planning for a person at HR/People/Maintain under the Budgets tab. It also displays the budgeted and actual amounts for a particular year based on the defined budget scenario as grouped by the general ledger accounts, components, and items. The different font colors in the results indicate the differences in the budget status - blue for the authorized budget, red for the newly created budget which is pending authorization, and black for the budget with null values.

The information is divided into two sections, cost, and revenue, depending on the type of the general ledger accounts. Total per period is shown for the budgeted and/or actual cost as well as revenue. Before you can create a budget, you need to select a person first. Without the relevant resource information filled in under the General tab, all the fields under the Budgets tab cannot be edited. For more information, see Creating and maintaining entries for people.

Description

Year

Select the payroll year for the budget you want to display in the result. It defaults to the current fiscal year.

Budget scenario

Select this to display the budget for the year. You may create more than one budget for which each budget is linked to a budget scenario. 

Budget

Select this check box to display the planned budget cost.

Actual

Select this check box to display the actual cost.

GL account

Click this to select or deselect the general ledger account(s) you want to display in the result. You may select or deselect all general ledger accounts.

GL account/Component/Items

Select GL account, Component, or Items to display the grouping of the budget and/or actual depreciation costs as well as the revenue in the result.

New icon

Click this to create a new budget line for the selected resource. Each budget is linked to a budget scenario.

Edit icon

Click this to modify the selected budget line of the resource.

Delete icon

Click this to delete the selected budget line of a specific period.

Authorize icon

Click this to authorize the selected budget you have created.

Related document

• Creating and maintaining entries for people