Overview of assets purchase contracts

Introduction

When an agreement is signed with a third party on the purchase of goods or services in a recurring manner, a purchase contract must be created in the system. Contracts can be generated over a period of time per item per supplier. Based on the contract, purchase orders can be generated. These purchase orders must be authorized, processed, and received individually.

Purchase contracts offer complete control over ordered items and items still to be ordered. You can view purchase contracts at Assets/Purchase contracts/Maintain.

Description

You can filter the purchase contracts that you want to display. To search for purchase contracts, you can define one or more of the following criteria, and click Search. The purchase contracts that match the search criteria you have entered are then displayed.

Criteria section

Search

Click Search to search for purchase contracts based on the defined criteria.

Clear

Click Clear to clear the defined criteria.

Previous

Click Previous to return to the previous page.

Next

Click Next to display the next page.

Rows

Type the number of rows to be displayed for each page. If you have set the default number of rows to 10, then 10 rows will be displayed. Therefore, if you have more than 10 rows listed, you will see the Previous and Next buttons.

Filter

Select the required option to filter the search that starts with or contains certain letter or word.

Creditor

Type a full or partial creditor code linked to the purchase contract.

Contract

Type the contract code for the purchase contract.

Item code

Type the item code linked to the purchase contract.

Start date

Type or select the start date to display all purchase contracts that begin on the specified date.

Final date

Type or select the final date to display all purchase contracts that end on the specified date.

Number of periods

Type the number of periods to display all purchase contracts with the same number of periods.

Status

Select the required status to display purchase contracts with the selected status only. The following can be selected:

• Active – Select this to display active purchase contracts. Active purchase contracts are linked to financial transactions.
• Blocked – Select this to display blocked purchase contracts. Blocked purchase contracts are temporarily blocked from further processing. No fields can be edited in the General tab of the purchase contract maintenance.
• Depreciated – Select this to display fully depreciated purchase contracts. Purchase contracts are depreciated when all the linked purchase orders are received.
• Inactive – Select this to display inactive purchase contracts. Inactive purchase contracts cannot have any more transactions.

Buttons

Generate PO

Click this to generate purchase order(s) for the selected purchase contract. If an existing purchase order(s) that is yet to be received is found, you can choose to delete the existing purchase order and re-create it.

Change

Click this to change the description of the selected purchase contract.

Creditor

Click this to maintain account of the creditor of the selected purchase contract.

Recode

Click this to change the contract code of the selected purchase contract.

Calculate

Click this to calculate the budget of the selected purchase contract.

Delete

Click this to delete the selected purchase contract.

Open

Click this to view the selected purchase contract.

New

Click this to create a new purchase contract.

Close

Click this to exit.